An organization of apartment owners and three underlying associations are looking for a professional administrator. The four associations have existed for 20 years, are financially healthy, each have up-to-date multi-year maintenance plans (MJOPs), and are bound by the Model Regulations 1992. There are 610 apartment rights, divided into: 130 homes with storage, 10 commercial spaces, and 465 parking spaces. There are 4 elevators, a shared inner garden, and a publicly accessible ground level around the complex.
Various working groups are active. The daily administrative and technical organization is outsourced to a professional administrator.
What you do
As an external administrator, you are central to the decision-making, execution, and direction of the associations. Your tasks include the following components: Governance and organization.
- Act as statutory administrator of the associations with the corresponding responsibilities according to the deed of division and the model regulations
- Execute (or have executed) the decisions taken at meetings and supervise the functioning of the professional administrator
- Advise the associations on complex issues and act on behalf of the association in case of calamities
Communication and connection.
- Communicate clearly and transparently with owners regularly
- Proactive contact with owners, working groups, and the administrator
- Serve as a strong, connecting link between the various owners (both private individuals and professional investors)
Meetings and decision-making.
- Organize, chair, and administratively support the general members' meetings
- Prepare and evaluate meeting documents, evaluate draft minutes, and ensure correct decision-making within the framework of the deed of division
Financial management and reporting.
- Ensure that activities take place within the established budgets with attention to costs and achieving savings
- Supervise and ensure transparent and financially responsible tendering of assignments and work
- Prepare budgets in close collaboration with the professional administrator
- Ensure complete and understandable annual reports, annual figures
Profile
To successfully fulfill this role, you recognize yourself in the following points:
- Demonstrable administrative experience in managing larger, complex associations
- Excellent communication skills and experience in dealing with both professional investors and private owners
- Connecting, a team player with natural authority, service-oriented
How to apply
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