As an HR Assistant, you support the HR team in the daily execution of HR processes. You ensure that HR administration is maintained carefully and on time, and that employees and managers receive quick answers to their practical questions. The focus is on processing HR mutations, maintaining personnel data, and supporting administration related to the employee lifecycle. This position arises from a temporary capacity need within the HR team of a pharmaceutical company.
What you will do.
- Process administrative tasks related to inflow, throughflow, and outflow, such as hirings, job changes, contract changes, and terminations.
- Process personnel mutations accurately and on time in the HR systems and verify that the data is complete and correct.
- Register sick leave and recovery notifications, administratively maintain absenteeism files, and ensure that information is up-to-date.
- Answer practical first-line questions from employees and managers about HR processes, leave, absenteeism, and regular changes.
- Collaborate with the Payroll Specialist to ensure correct and timely delivery of data for payroll processing.
- Support the administrative preparation and execution of onboarding for new employees.
- Internally post vacancies, track administrative progress, and coordinate practical matters with the outsourced recruitment team.
- Ensure that personnel files and HR documentation are complete, carefully maintained, and in accordance with applicable agreements.
- Identify bottlenecks in HR administration and contribute ideas for practical improvements in daily working methods.
Profile
- Completed MBO or HBO education, preferably in the direction of HRM, personnel administration, or a similar field.
- Minimum 3-5 years of experience with HR administration and personnel matters.
- Solid HR administration experience and knowledge of relevant laws and regulations (e.g., Wet Verbetering Poortwacht and WAZO).
- Experience with administratively processing sick leave, recovery notifications, leave, and other HR mutations.
- Proficient with administrative systems; experience with an HR or payroll system is a plus.
- Fluent in Dutch (spoken and written) and good command of the English language.
- Works accurately, structured, and independently, but actively seeks alignment when necessary.
- Strong administrative skills, service-oriented, and reliable.
- Handles confidential personnel information with care.
- Practical approach, contributes ideas for efficient working methods, and contributes to pleasant HR service delivery.
How to apply
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