Office Manager

Reception and office.

• You answer the phone and connect calls or handle them yourself.
• You receive visitors and accept packages and deliveries.
• You are present in the office, so there is always a point of contact.

Mailbox and communication.

• You manage the partners' mailboxes: you sort, answer what you can, and forward what requires a decision.
• You ensure that nothing is left undone and that every question reaches the right person.

Preparing questions and decisions.

• You collect questions from the team and external parties that require a decision from the partners.
• You prepare them so that the partners can decide quickly, and you communicate the decision back.
• You keep track of what has been decided and what is still open.

Follow-up.

• You request information and quotes from suppliers and partners.
• You follow up to ensure that assigned tasks are effectively completed.
• You participate in partner meetings and follow up on agreed actions.

Administration and files.

• You manage insurance files.
• You retrieve and organize documents, such as powers of attorney, articles of association, and tender documents.
• You take over administrative tasks, including HR-related administration, such as onboarding and offboarding.

What they ask

• You are organized and maintain an overview of many small things simultaneously.
• You are flexible and step in where needed, even if unplanned.
• You follow up without being asked and complete tasks.
• You communicate clearly and smoothly, by phone and email.
• You are discreet: you work with mailboxes, contracts, and HR files.
• You are strong enough to sit at the table during partner meetings and take on follow-up actions.
• Starters with the right attitude are welcome. Experience in an office or assistant function is a plus.

• A role close to the partners, with insight into how a growing agency and a group of four brands operate.
• Remuneration and extra-legal benefits in line with the market.