A government organization is working on the further professionalization of information management and the implementation of requirements from the Archives Act, the Public Access to Government Information Act (Woo), and sustainable accessibility of information. A specialist is needed to support the organization in designing and implementing an MDTO-compliant metadata schema.
Assignment objective. To develop and deliver a future-proof metadata setup based on the MDTO standard (Metadata for Sustainable Accessibility), fitting within the information architecture and the systems used such as Microsoft 365 and a Document Management System (DMS), so that the organization complies with applicable laws and regulations.
What you do
- Drawing up an organization-wide metadata schema based on MDTO.
- Inventorying existing metadata and file structures.
- Performing a fit-gap analysis between the current and desired situation.
- Advising on the setup of metadata within DMS, case management, and M365 platforms.
- Mapping metadata to the applicable MDTO.
- Translating laws and regulations into practical metadata requirements.
- Drawing up implementation advice and migration strategies.
- Coordination with information management advisors, information managers, architects, functional administrators, and process owners.
- Documenting designs, decisions, and management agreements.
- Inventory of existing metadata, document structures, and information systems.
- Interviews with stakeholders.
- Establishing the current situation.
- Developing an MDTO-compliant metadata schema.
- Elaborating a metadata dictionary.
- Coordination with architecture and information management.
- Mapping to the DMS and M365.
- Drawing up an implementation and migration strategy.
- Drawing up governance and management agreements.
- Final documentation.
- Presentation to stakeholders.
- Knowledge transfer.
What they ask
- Minimum 5 years of demonstrable work experience with metadata modeling and drawing up organization-wide metadata schemas, preferably based on MDTO.
- Demonstrable experience with mapping metadata to MDTO.
- Demonstrable work experience with the Archives Act, Woo, and sustainable accessibility.
- Demonstrable work experience with fit-gap analyses between existing and desired metadata setup and translating results into concrete adjustments and implementation plans.
- Minimum 1 year of demonstrable work experience with the MDTO standard and experience with implementation in DMS, case management, or M365 environments.
Preferences.
- Minimum 8 years of demonstrable work experience with metadata modeling and drawing up organization-wide metadata schemas, preferably based on MDTO.
- Demonstrable work experience with MDTO within a DMS, AIMS, or Microsoft 365/Teams.
- Demonstrable work experience with APIs.
Profile
- Strong communication skills.
- Ability to coordinate effectively.
- Analytical.
- Meticulous.
- Results-oriented.
- Independent.
- Proactive.
- Organizationally sensitive.
- Able to operate in a complex administrative environment.
- Persuasive advisor with an eye for support.
- Able to translate abstract standards such as MDTO into practical and workable solutions.
- Good documentation and reporting skills.
- Able to clearly and concisely document technical and administrative impact.
Practical
- The organization requests the signing of a non-disclosure agreement.
- The organization requests the submission of a Certificate of Conduct.
- Prior to the selection interview, a case study may be sent for preparation.
- Extension options: 2x 3 months.
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