Administrative Assistant

For a growing company in the construction sector, we are looking for an administrative assistant who ensures that everything runs smoothly and correctly behind the scenes. You will have a broad and varied range of tasks and support the daily administration.

What you will do.

• Prepare and follow up on payroll administration
• Check hours worked, overtime, leave
• Maintain contact with the social secretariat
• Keep personnel files up-to-date
• Follow up on illness, leave, training, and medical examinations
• Provide administrative support for new hires and departures
• Check attendance registrations
• Follow up on documents, certificates, and attestations for employees
• Monitor insurance policies and expiration dates
• Administrative follow-up of work accidents and damage claims
• Verify that employees, vehicles, and equipment are properly insured
• Follow up on inspections, attestations, and other legal documents
• Check and process incoming invoices
• Prepare and follow up on sales invoices
• Help monitor payments and outstanding customer accounts
• Administrative preparation for the accountant
• Process expenses and purchase documents
• Check orders, delivery notes
• Provide administrative support for various construction sites
• Follow up on subcontractor and supplier data
• Verify that necessary documents for construction sites are present
• Process timesheets and work orders
• Support planning and staff allocation
• Follow up on vehicle fleet, maintenance, inspections
• Manage general mailbox and telephony
• Contact with suppliers, customers, employees, and external partners
• General administrative support for the manager and colleagues