A humanitarian organization deploys hospital ships to provide people in Africa with access to safe, free surgical care. At the same time, it collaborates with local partners to sustainably strengthen healthcare, including through education, training, and capacity building. The local branch is growing and developing. In a small, warm team, colleagues know each other well, and communication lines are short.
As an Office & Administration Coordinator, you ensure that colleagues, volunteers, and the team are well supported and can focus maximally on the mission. You combine broad office management with administration, executive support, and the coordination of office and home-based volunteers. You maintain an overview, think ahead, and tackle what is needed.
From agendas and appointments to insurance, filing, suppliers, practical IT questions, and administrative follow-up: you ensure that colleagues can count on a well-organized workplace and reliable support.
What you will do.
- You independently manage the daily office operations with a high degree of autonomy: from suppliers and office supplies to filing and practical IT questions.
- You bring structure, identify what is needed, and ensure that practical and administrative processes function well.
- You report to the director and coordinate on priorities, progress, bottlenecks, and matters requiring decision-making.
- You provide support for agendas, appointments, visits, documents, and various organizational tasks.
- You take on a broad package of administrative tasks and help ensure that files, deadlines, and information are correctly followed up.
- You coordinate administrative tasks for volunteers working in the office or from home.
- You are an accessible point of contact for colleagues, volunteers, suppliers, and visitors and handle general phone calls when necessary.
Profile
- An independent and committed organizer who enjoys taking responsibility, bringing structure, and seeing solutions.
- You work accurately, discreetly, and service-oriented, and you feel at home in a developing organization where not everything is fixed, and you take initiative.
- You have several years of relevant experience in office management, administration, or a similar support function.
- You are bilingual Dutch-French and have a good knowledge of English.
- You work proficiently with Microsoft 365, especially Outlook, Word, Excel, and Teams.
- Experience with SharePoint is a plus, and you are open to efficient digital working methods.
- You identify with the mission and values of the organization and can connect with a Christian-inspired identity.
Practical
- A meaningful and versatile role within a warm, international, and mission-driven organization.
- You work in a small team with short lines of communication, a lot of personal responsibility, and room to contribute to the further development of the local branch.
- A central role with visible impact on daily operations, with room to improve processes, broaden your talents, and further develop yourself.
- You preferably work mainly from the office; occasional home-based work is possible when tasks allow.
How to apply
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