You are an experienced management professional who effortlessly switches between high-level board support and coaching leadership. In this versatile role, you support two board members and guide a team of Management Assistants within a dynamic, changing organization. You work within a diverse and challenging organization and are part of the secretariat. Together with the other Management Assistants and the service desk, you form one team that professionally and efficiently supports the organization.
The environment is constantly evolving: team composition, priorities, and working methods can change. This requires flexibility, unifying leadership, and a keen eye for continuity.
What you do
As Teamlead Executive & Management Assistance, you combine personal support for two board members with the daily coordination and guidance of the team of Management Assistants. You maintain an overview, quality, and progress, bring structure, and ensure clear working agreements. With your proactive and diplomatic approach, you anticipate what is needed, dare to advise critically, and stimulate collaboration, knowledge sharing, and development within the team.
- You are the first point of contact and the right hand of two board members, proactively managing their complex agendas.
- You organize and prepare internal and external appointments, meetings, and gatherings, both physical and online, and monitor the follow-up of actions and agreements.
- You plan and organize business trips and ensure timely provision of complete meeting documents and clear reporting.
- You coordinate daily activities within the team of Management Assistants, ensuring clear priorities, a balanced workload, and continuity.
- You guide and motivate colleagues in a coaching manner and stimulate collaboration, knowledge sharing, and professional development.
- You support the team during changes in composition, priorities, and working methods, contributing to a smooth transition.
- You identify opportunities for improvement in processes and services and translate these into practical proposals and actions.
- You work closely with fellow Management Assistants and the service desk, stepping in when needed during peak workloads or absences.
Profile
- You have mbo+/hbo (vocational/higher professional education) work and thinking level, preferably supplemented with a secretarial or management support education.
- You have at least five years of relevant experience in a similar role, preferably with support at board or executive level.
- You have demonstrable experience in coordinating, guiding, or managing a team.
- You provide coaching and unifying leadership and maintain direction in a changing composition and environment.
- You are proactive, organizationally sensitive, discreet, and decisive, and naturally build support.
- You communicate clearly and professionally and have excellent command of both Dutch and English, orally and in writing.
- Experience within an international organization is a strong plus.
- You are proficient with Microsoft 365 and quickly adopt new digital working methods.
- You are willing to travel to other locations (frequency in consultation)
How to apply
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