As an Executive Secretary, you fulfill a central and connecting role within a government organization. The executive secretariat supports the board of mayor and aldermen, the municipal secretary, and directors so they can fully focus on their administrative and strategic tasks. You work according to a uniform method and quickly master it, ensuring efficient and consistent teamwork. You ensure processes run smoothly and maintain an overview in a dynamic environment.
What you do
- Proactively manage and monitor the agendas of the mayor, aldermen, municipal secretary
- Determine priorities in phone traffic, emails, and appointment requests, and advise on these
- Monitor mailboxes for optimal support and proactive agenda planning
- Prepare weekly portfolio holder meetings, in collaboration with the executive secretary, executive advisors, and the municipal secretary
- Manage the shared mailbox and disseminate information and actions to the board or colleagues
What they ask
- Demonstrable completed education at a minimum of MBO-4 level in a secretarial direction
- Minimum of 2 years of demonstrable work experience as an executive secretary or direct secretary at a government organization
- Demonstrable work experience with administrative decision-making systems such as Notubox or MS Office
Preferences.
- Demonstrable work experience as an executive secretary or direct secretary within a government institution
- Demonstrable work experience with agenda management at an executive level for aldermen and directors
- Demonstrable work experience with secretarial and organizational activities within a government institution or municipal organization
Competencies.
- Customer-oriented
- Collaborative
- Stress-resistant
- Environmentally aware
- Politically sensitive
- Organizational skills (planning and organizing)
- Accurate
- Communicatively skilled (oral and written)
- Proactive
- Flexible
- Independent
- Integral
- Decisive and determined
- Empathetic
How to apply
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