Administrative Employee D2 D4 B1

• Ensure the follow-up of mail and correspondence according to received instructions.
• Ensure the administrative follow-up of decisions.
• Classify data, information, mail, and documents according to current methods.
• Complete standard documents and/or databases.
• Encode and register data to keep information up to date.
• Perform material operations useful for the administrative functioning of the service (copies, scanning, mailing, document preparation, etc.).
• Prepare necessary documents for meetings.
• Type and format notes, mail, and other documents based on precise instructions, ensuring accuracy of content and language.
• Consult available information in a document, a database, on the intranet or the Internet and provide the requested items or information.
• May be required to perform other administrative tasks in the interest of the service and the organization, within the limits corresponding to their function level.

What they ask Knowledge.

• Basic knowledge of how a public administration operates.
• Knowledge of ethical principles, confidentiality, and respect for professional secrecy.
• Basic knowledge of administrative and documentary management principles.
• Knowledge of common office tools.
• Knowledge of basic rules for professional written and oral communication.

Skills.

• Apply instructions, procedures, and work methods.
• Use the office tools and applications necessary for the function.
• Encode, classify, search, and transmit information reliably.
• Communicate clearly, orally and in writing, with internal and external contacts.
• Organize work and respect communicated deadlines and priorities.

• Rigorous.
• Organized.
• Reliable.
• Discreet.
• Welcoming.

Organizational competencies.

• Act with integrity and professionalism: act in compliance with professional best practice standards and ensure the primacy of the general interest over particular interests.
• Ethics: demonstrate honesty, discretion, respect for regulations and hierarchy in the exercise of the function.