This position is offered on a part-time basis (50%), with the potential for increased hours subject to future funding and project acquisition. You will support the operational delivery of a team’s project portfolio. The position will provide essential administrative, coordination, and project support across the team’s core thematic areas, including:
- Invasive Alien Species
- Pollinator Conservation
- European Red List
The role is designed to strengthen project delivery capacity by supporting the coordination of external experts, consultants, institutional partners, and project workflows across multiple concurrent projects.
What you do
Project coordination.
- Support implementation and coordination of the biodiversity project portfolios
- Support tracking of project workplans, milestones, and delivery schedules across 3 – 5 concurrent project streams
- Organise and coordinate project meetings, workshops, webinars and stakeholder consultations
- Prepare meeting agendas, background documents, minutes and action trackers
- Follow up on agreed actions and deliverables with internal and external stakeholders
- Support coordination among project teams, consultants, academic experts and institutional partners
Consultant and contract management.
- Draft terms of reference for consultants and technical service providers
- Liaise with internal procurement, finance and human resources functions to initiate consultancy processes
- Prepare and process consultancy contracts and related documentation
- Track contract approvals, signatures and administrative compliance
- Monitor consultant deliverables, timelines and contractual milestones
- Process invoices and support timely administrative closure of contracts
- Proactively follow up with consultants and experts to ensure timely delivery
Stakeholder engagement and communications.
- Support stakeholder outreach and coordination activities
- Contribute to preparation and dissemination of project communication materials, presentations, reports, and other dissemination outputs
Systems and knowledge management.
- Maintain project information using Microsoft Teams, SharePoint, and Microsoft Planner
- Ensure project records, action trackers and operational documentation remain current and accessible
Other duties.
- Undertake additional tasks reasonably assigned by management in support of project delivery
What they ask
- A university degree in one of the following areas, or equivalent relevant experience in project or programme management, public administration and related disciplines
- Minimum of 2 years of relevant professional experience in project administration or operational support
- Experience supporting multi-stakeholder projects involving external consultants or technical experts
- Experience working in an international, scientific, NGO or policy environment is an asset
- Excellent command of written and spoken English
- Strong proficiency in Microsoft Office applications
- Demonstrated experience using project collaboration and planning tools, including Microsoft Teams, SharePoint and Microsoft Planner or equivalent systems
Profile
- Exceptional organisational skills and attention to detail
- Strong written communication skills
- Ability to manage multiple parallel workstreams and competing deadlines
- Confidence in engaging with senior experts, academics, consultants, and institutional stakeholders
- Persistence and professionalism in following up on actions and deadlines
- Ability to work independently while maintaining close coordination with a distributed team
- A proactive, service-oriented approach
- Interest in biodiversity conservation and environmental issues
How to apply
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