The executive secretary supports and advises regional managers on administrative account management within the regions of a government organization. The role contributes to collecting, analyzing, and interpreting administrative, political, social, and organizational developments. The goal is to strengthen the administrative information position, contribute to integrated decision-making, and ensure a clear connection between regional developments, national objectives, and administrative stakeholders.
The role identifies opportunities, risks, and sensitivities and translates these into concrete advice and action perspectives, supporting a consistent, proactive, and strategic positioning of the organization.
What you do
- Analyzes complex administrative files and developments and translates them into scenarios, action perspectives, and advice for regional managers.
- Tests proposed decisions for administrative feasibility, implementability, and impact on involved internal and external stakeholders.
- Prepares administrative meetings, stakeholder discussions, and provincial consultations substantively, and drafts annotations, advisory notes, and briefing documents for these.
- Connects regional developments to national policy objectives, capacity challenges, and strategic ambitions of the organization.
- Collects, monitors, and analyzes administrative, political, and social developments within the regions.
- Actively gathers internal signals from strategic capacity and policy advisors to translate national plans into implementation.
- Actively gathers external signals from municipalities, provinces, and chain partners and translates these into risks, opportunities, and consequences for the national organization.
- Maintains stakeholder analyses, account plans, and relationship overviews, and supports the development of account strategies within the provinces.
- Develops and manages administrative dashboards, stakeholder analyses, account overviews, and management information.
- Manages administrative files, stakeholder information, and contact history, ensuring uniform and up-to-date recording of contacts, agreements, and decisions.
- Actively contributes to the professionalization of administrative account management.
- Identifies structural improvement points in working methods, governance, collaboration, and information provision.
- Acts as a connecting link between regional management, real estate, communication, and other involved organizational departments.
- Monitors the execution of administrative agreements, actions, and decisions.
What they ask
- Experience as an executive secretary within the government.
- HBO (higher professional education) working and thinking level.
- Experience with all mentioned activities.
How to apply
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