Department Secretary

As a department secretary, you are the central pivot of the department. You know exactly which dossiers and themes are at play, who is working on what, and what the status is. You initiate actions within and outside the department and monitor progress. Furthermore, you prepare management team meetings, participate in them, and act as a sparring partner for the department head and the management team.

You will have ample opportunity to take ownership, develop your own ideas, and contribute to the further development of the department.

What you will do.

• You are the first point of contact for the relevant department and other departments within the IT infrastructure for tactical and strategic issues.
• You ensure that issues are elaborated, monitor the progress of actions, and plan and guide review moments.
• You are the first point of contact for the relevant department and other departments regarding reports, improvement proposals, memos, and other decision-making documents.
• You support decision-making within the department by providing management team members with the correct information and documents.
• You coordinate reviews of documents and reports and prepare the content for these.
• On behalf of the management team, you address tactical and strategic issues and help others to deliver documents on time.
• You support the department head and the management team in improving processes within the management team and the department.
• You prepare the management team and also participate in the management team to ensure that all action points are clear and followed up.
• On behalf of the department, you are the product owner towards a business office for both IT infrastructure-wide advisory and business operations issues.
• Together with the management assistant and the department advisor, you form the support team for the department head.
• You build and maintain a broad network.

What they ask

• You are an independent professional who can create an overview in a dynamic environment.
• You listen carefully to what is happening within the organization, translate signals into concrete actions, and are a strong discussion partner for section heads, managers, and other stakeholders.
• You take initiative, create support, and know how to connect different interests.
• Affinity with working within a complex government organization.
• Environmentally conscious collaboration; you know how to align the various links within a dynamic organization.
• Excellent oral and written skills (Dutch).
• A sense of administrative relations and etiquette in a complex IT organization.
• Able to create support for your ideas.