You are an organizational talent with a sense of administrative relationships and maintain an overview in a dynamic environment. You optimally support the director-administrator, management, and the organization. You bring structure, think ahead, and connect. You switch quickly, work carefully, and maintain an overview. You are the linchpin between the administrator, management, colleagues, and external relations.
Thanks to your support, processes run smoothly, agreements are well-prepared, and information reaches the right people at the right time.
What you will do. As an executive secretary, you support the director-administrator and management with administrative, organizational, and secretarial tasks. You work at the heart of the organization and have insight into important developments, decision-making, and strategic issues. Together with a colleague, you ensure that everything runs smoothly behind the scenes. You are a reliable sparring partner for the director-administrator and management, ensuring calm, overview, and continuity.
You monitor processes, think ahead, and identify what needs attention. You ensure that meetings are well-prepared, action points are followed up where necessary, and information is available in a timely manner. You pay attention to both details and the bigger picture.
Your responsibilities:
- Managing complex agendas, mailboxes, and appointments of the director-administrator
- Preparing, planning, and organizing consultations and meetings
- Collecting and monitoring meeting documents and files
- Reporting, monitoring action points, decisions, and agreements made
- Handling reporting and correspondence
- Maintaining contacts with internal and external stakeholders
- Organizing staff meetings
- Identifying bottlenecks and contributing to the improvement of processes and working methods
What they ask You know how to keep multiple balls in the air simultaneously without losing track. You effortlessly juggle busy agendas, meetings, and deadlines. You understand how decision-making works within an organization, know which interests may play a role, and handle confidential information carefully. Organizational talent, discretion, and administrative sensitivity are important qualities for this position.
Profile
- HBO (higher professional education) work and thinking level
- Experience as an executive secretary, management assistant, or similar role
- Excellent command of the Dutch language
- Excellent command of Microsoft 365, advanced level with Outlook, Teams, Word
- Understanding of administrative processes and decision-making
- A decisive, service-oriented, and professional attitude
Wishes.
- Experience with iBabs and MS Copilot
Practical
- Flexible working hours and the possibility to work from home
- Possibility to participate in an on-call schedule
- Annual training budget
- Annual vitality budget
- Laptop and smartphone on loan
- Good pension scheme
- Other remuneration and appreciation according to the housing services collective labor agreement
How to apply
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