A provincial government organization is looking for an experienced Implementation Manager Migration Factory to take over the existing management of the migration factory and, together with the migration coordinator, realize its further setup and professionalization. The migration factory handles the controlled migration of documents and information to Microsoft 365 and CALS (OpenText/DMS/RMA).
The assignment focuses on integral management of planning, migration waves, capacity, quality, dependencies, decision-making, and risks. The Implementation Manager connects the technical migration execution with business implementation, information management, architecture, release management, and the management organization. Technical migration specialists remain responsible for the actual technical work.
A separate and essential result is the further development of the migration factory into a suitable, Agile/SAFe-oriented control. This includes clear role and decision structures, multidisciplinary collaboration, migration backlogs, prioritization, capacity planning, (pre-)PI Planning where appropriate, dependency management, and cyclical improvement. The Implementation Manager also organizes a working release process and concrete agreements on management readiness, acceptance, and operational handover.
The assignment is carried out in close collaboration with the migration coordinator, project/program management, migration specialists, information management, architecture, management organization, suppliers, product owners, and the involved domains. This involves an extensive change program with a significant ICT component, affecting all employees, managers, and administrators of the organization. The program has three main focus areas: Sustainable Accessibility, I-governance & I-control, and Data-Driven Work.
The architecture focuses on several interconnected components:
- The digital work environment: Microsoft 365 forms the platform for digital collaboration.
- Document and information management: the DMS/RMA for the central archive and legacy system plays a central role.
- Integration and data exchange: the integration architecture guides how applications exchange information.
- Process management and central search: the process catalog helps to uniformly record processes.
- Integrated data platform and data catalog: both elements together form a unit that creates the basis for data-driven work.
What you do
- Mapping and taking over existing migration planning, governance, responsibilities, risks, issues, and ongoing migrations.
- Defining and implementing improvement actions to ensure control, predictability, and continuity of the migration factory.
- Further setup of the migration factory together with the migration coordinator.
- Documenting end-to-end migration process, work packages, roles (RACI), decision-making, dependencies, capacity management, and reporting.
- Establishing standards for intake, inventory, cleanup, classification, mapping, execution, validation, acceptance, aftercare, and handover.
- Managing coherent migrations to M365 and CALS, including metadata, authorizations, completeness, and sustainably accessible information.
- Designing and gradually implementing a pragmatic Agile/SAFe-oriented collaboration and control structure.
- Setting up team collaboration, roles, backlog management, prioritization, capacity, dependencies, progress measurements, and improvement cycle.
- Connecting iterative planning, possibly PI Planning, to plateau planning and the program's administrative decision-making.
- Guiding employees and stakeholders in the changed way of working; applying SAFe as needed, not as an end in itself.
- Setting up and securing a release calendar and an integral process for preparation, change/release coordination, testing, acceptance, go/no-go.
Profile
- Experienced implementation or program manager with experience in large-scale information and document migrations.
- Can manage complex trajectories across teams, suppliers, and organizational units, combining this with a practical, results-oriented approach.
- Works and communicates in Dutch.
- Results-oriented action: decisive action, proactive attitude, initiative, pragmatic.
- Flexibility, tact, diligence, and good judgment in relation to conflicting stakeholder interests.
- Administrative sensitivity.
- Insight into the functioning of an organization comparable to the provincial organization and its associated decision-making circuits and the legal environment in which it operates.
- Ability to assess administrative and regional relationships and the administrative/political and technical feasibility of project results both within and outside an organization comparable to the provincial organization.
- Communication and advisory skills.
- Team player.
- Vision on the assignment.
- Process knowledge and expertise.
- Substantive knowledge and expertise.
What they ask
- Minimum HBO (higher professional education) work and thinking level in the ICT field, demonstrable through education or relevant work experience.
- Minimum 10 years of demonstrable experience leading complex IT migrations or IT transitions, involving multiple technical teams, suppliers, and organizational units.
- Minimum five years of demonstrable experience with Agile/SAFe in a coordinating or managing role, for example as Product Owner, Product Manager, Epic Owner, or migration manager.
- Minimum five years of demonstrable experience preparing and coordinating complex production migrations, go-lives, and handovers to management organizations.
- Minimum five years of demonstrable work experience within a provincial and/or other government organization.
- Minimum five years of demonstrable experience organizing, coordinating, and managing release management and change processes within complex IT environments.
Preferences.
- Degree of demonstrable work experience leading complex IT migrations or IT transitions, involving multiple technical teams, suppliers, and organizational units.
- Degree of demonstrable work experience with Agile/SAFe in a coordinating or managing role, for example as Product Owner, Product Manager, Epic Owner, or migration manager.
- Degree of demonstrable experience preparing and coordinating complex production migrations, go-lives, and handovers to management organizations.
- Degree of demonstrable experience organizing, coordinating, and managing release management and change processes within complex IT environments. Here, the candidate has demonstrably been responsible for the preparation and execution of releases, go/no-go decision-making, management acceptance, and the controlled handover of systems and facilities to the regular management organization (line management).
- Degree of demonstrable experience within a provincial and/or other government organization.
- In addition to the candidate's CV, we ask you to outline your vision and approach to the design and implementation of the application chain to support the data lifecycle of documentary data in a maximum of 1 A4. In your vision, address the development of the architecture, its content, and how you organize the architecture.
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