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Flemish BrabantHybrid38 hours/week3-6months
An academic institution offers programs in Dutch and English at bachelor, master, and doctoral levels.
- The institution has an extensive national and international network in the academic world.
- Many lectures, conferences, and courses are organized for both specialists and the general public.
- The events and communication team consists of three people and is responsible for PR, communication, alumni relations, and event organization.
- Team members are also responsible for financial transactions related to events.
- This role is intended to temporarily strengthen the team.
What you do
- Events:
- Practical support for lectures, conferences, and other events (room reservations, booking hotels and travel, catering).
- Point of contact for professors and researchers in organizing conferences and scientific meetings.
- Monitoring deadlines and providing expert advice on events.
- Creating posters and websites for conferences and events.
- Coordination of events, including managing and optimizing related budgets.
- Coordination and administrative support for important institutional events.
- Communication:
- Disseminating event announcements.
- Spreading news about research, education, and events via the website, newsletters, and social media, and contributing to channel strategy.
- Optimizing communication flows for target audiences (prospective students, students, staff, general public, press and media).
- Maintaining the institution's webpages.
- Finance:
- Preparing financial transactions (collecting supporting documents for expense forms, requesting quotes, gathering supplier and customer data).
- Reporting on resource allocation for event organization.
Profile
- Bachelor's degree or equivalent level through experience. A degree or additional training in philosophy is a plus.
- Fascinated by events and communication. Experience in the media and communication sector and/or with organizing events is a plus.
- Open personality and easily makes contacts with colleagues and external partners.
- Fluent and error-free oral and written communication in Dutch and English.
- Good knowledge of MS Office suites. Experience with databases and web design software and/or with SAP is a plus.
- Open to continuous training.
- Organizational talent, able to work independently and function perfectly within a team.
How to apply
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