Bid Manager

An engineering company is looking for a Bid Manager to manage the tender process.

What you will do.

• Maintain a consolidated and up-to-date overview of all ongoing tender opportunities (RFIs, RFQs, RFPs) across business units.
• Develop and manage a structured bid tracking system (CRM or dedicated tool).
• Ensure pipeline visibility and reporting for relevant stakeholders.
• Proactively identify and escalate risks related to bid timelines or deliverables.
• Collaborate closely with Area Sales Managers during the preparation of each tender response.
• Coordinate bid activities and allocate tasks among internal contributors.
• Manage communication and information flow between stakeholders involved in the proposal process.
• Monitor progress against agreed schedules and actively follow up on outstanding contributions.
• Ensure adherence to submission deadlines and internal governance requirements.
• Draft and manage common, corporate, and cross-functional proposal sections (company presentations, references, qualifications, compliance documentation).
• Structure, edit, format, and harmonize proposal content in accordance with customer requirements and tender specifications.
• Ensure consistency, quality, and professionalism across all bid documents.
• Maintain and continuously improve the bid knowledge library (templates, standard responses, project references, CVs, certifications).
• Support commercial presentations and bid defense meetings when required.
• Assist sales teams in preparing customer-facing proposal materials.
• Contribute to improving bid processes, methodologies, and best practices.
• Conduct ongoing monitoring of tender opportunities and procurement platforms.
• Support bid qualification activities by gathering and organizing relevant information.
• Monitor market developments and customer requirements to enhance proposal competitiveness.
• Provide insights and recommendations to improve future bidding strategies.

What they ask

• Proven experience in bid management, proposal management, tender coordination, or a similar commercial support role.
• Experience managing public and/or private sector tenders.
• Demonstrated ability to coordinate multiple deadlines and stakeholders simultaneously.
• Experience working in a fast-paced, deadline-driven environment.