As an executive secretary, you support the management team of a government organization. You are a central figure who maintains an overview and ensures that appointments, meetings, and practical matters are well organized. You look ahead, proactively address issues, and seek solutions to bottlenecks. This role is an integral part of regular business operations and requires close collaboration with internal stakeholders.
What you will do.
- Provide secretarial support to nine managers
- Prepare and handle management meetings
- Manage complex agendas and plan and coordinate appointments
- Organize team development days and development discussions for management and departments
- Arrange staff courtesies according to the courtesy policy
- Identify and organize staff jubilees
- Maintain the holiday schedule
- Various ad hoc tasks that arise during the day
Profile
You are an organizational all-rounder who maintains an overview, thinks ahead, and ensures everything runs smoothly. You get energy from organizing and arranging, work accurately, are service-oriented, and enjoy managing several things simultaneously. You can work independently but also easily seek collaboration with others. You think a step ahead and have a good sense of what is needed. You handle sensitive information carefully and confidentially.
What they ask
- Demonstrated completed education at a minimum of MBO4 level in a relevant field
- Minimum 2 years of demonstrated work experience in secretarial or management support activities
- Demonstrated work experience with complex agenda management
Preferences.
- Demonstrated work experience with Outlook, Word
- Demonstrated work experience with OneNote
Competencies.
- Planning and organizing
- Unburdening
- Flexible
- Quick switching
- Integrity
- Enthusiastic
- Accurate
- Service-oriented
- Signaling
How to apply
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