Administrative Assistant in Digestive Oncology

• Manage, structure, and keep up-to-date the Sponsor Master File and Investigator Site File for academic clinical studies (digital and paper)
• Systematically monitor completeness, validity, and version control of study documentation
• Coordinate administrative document flows between researchers, study coordinators, and internal and external stakeholders
• Prepare and make documentation accessible for audits and inspections from a sponsor perspective
• First point of contact for practical and administrative questions within the research team
• Provide administrative support for orders, invoices, contract, and budget follow-up
• Provide administrative support for ongoing dossier follow-up with ethical committees and competent authorities, including drafting, formatting, and finalizing documents
• Manage and update administrative overview lists, trackers
• Administratively follow up on collaborations with student workers and temporary employees
• Administratively request biological study material (e.g., tissue samples) from external hospitals and partners
• Coordinate and administratively follow up on the receipt, shipment, and transfer of study samples
• Maintain administrative contacts with pathology departments, biobanks, and logistics partners
• Maintain registrations and overview lists of sent and received study samples in accordance with study-specific procedures and applicable regulations

What they ask

• Bachelor's degree, preferably in an administrative, scientific, or health-related field
• Good knowledge of medical terminology
• Good knowledge of common IT applications (Word, Excel, PowerPoint)
• Good knowledge of Dutch, French, English
• Interest in clinical research and academic studies
• Excellent relational and communication skills
• Flexible and easily adaptable to changing priorities, deadlines, and study needs
• Strong organizational skills with attention to detail
• Competencies to work both independently and in a team
• Experience in clinical research and study documentation (TMF/ISF) is a plus

• Professional, multidisciplinary work environment with opportunities for training, guidance, and personal growth
• Motivating salary package (IFIC 12_50 salary scale) and numerous extra-legal benefits such as meal vouchers, group and hospitalization insurance, reimbursement of transport costs, additional leave and public holidays, company restaurant