A team within a public educational institution works daily on the management and maintenance of an impressive heritage, from historic buildings to ultra-modern research facilities. The Facility Services ensure high-quality, customer-oriented, competitive, and professional service, both technically and logistically, to support the core tasks of the organization. Within these services, there is a need for flexibly deployable polyvalent employees.
What you do
You provide administrative and operational support within the Facility Services, contributing to a smooth financial and administrative flow. Tasks related to room reservations:
- Administratively process reservation requests with attention to detail
- Inform clients about application procedures and support them in using reservation modules
- Inform clients about rooms to be reserved, equipment, billing model, and rental prices, and keep this information up-to-date and disseminate it
- Seek and propose solutions for reservation conflicts such as double bookings, works
Possible tasks within Facility Services:
- Register changes in databases
- Prepare overviews for invoicing
- Create orders and register invoices
- Write meeting minutes
- Monitor mailboxes daily with colleagues
Profile
- Preferably a bachelor's degree or equivalent level through experience
- Administrative experience is a plus
- Team player with good communication skills towards clients and within the team
- Good knowledge of Dutch and basic knowledge of English and French
- Customer-oriented and able to find the best possible solution based on a multitude of information
- Stress-resistant, accurate, with an eye for detail, and able to set priorities
- Can work with common PC applications and is willing to learn additional specific applications
How to apply
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