The Facility Services (FS) department is responsible for contracted services such as fleet management, housing (multiple locations), building management and maintenance, catering, cleaning, reception, security, caretakers, workplaces, museum, art, information management, analog and digital archives, courier services, mail processing, subscriptions, printing, measurement supplies, and corporate clothing. Sustainability in the context of ESG legislation is an important pillar.
The organization operates from a hybrid management organization and manages outsourced services.
What you will do.
- Ensure the timely realization of the tender document for mail processing.
- Chair and lead a multidisciplinary project team consisting of representatives from contract management, IT, procurement, contract management, and the business.
- Guide the tendering process and ensure compliance with legal and organizational requirements.
- Monitor necessary timelines.
- Determine a good connection to existing Facility sub-processes.
- Process data from various systems into physical messages.
- Envelope.
- Offer sendable mail items to the supplier for dispatch.
- Perform tasks related to contract management, supplier management, and procurement in collaboration with FS team leaders.
What they ask
- Experience in Facility procurement processes focused on process and service delivery for mail processing.
- Knowledge and experience of a facility management organization in relation to (partially) external Contract and supplier management.
Profile
- You chair and lead a multidisciplinary project team that coordinates mail processing projects.
- You monitor compliance with legal and organizational requirements and monitor the necessary timelines.
- You ensure the operational processing of mail messages and the connection to existing facility sub-processes.
What they ask
- Fluent command of the Dutch language, both spoken and written.
- Completed (bachelor) HBO education or higher.
- Minimum 3 years of experience in European tendering and contract and supplier management.
- Minimum 3 years of experience in guiding (complex) procurement processes within government or semi-government.
- 2 years of demonstrable experience in the facility field.
- Able to view facility processes and roles from multiple perspectives (strategic, tactical, and operational) and to properly embed the management organization from this perspective.
- Experience and knowledge of data analysis, infrastructure, and governance.
- Agreement with the specified secondment conditions.
Wishes.
- A description of the approach for the work to be carried out given the specific issue of the organization.
- A description of two crucial bottlenecks that often occur in this type of process/assignment and how they are resolved.
- Demonstrate how the provided expertise and competencies within the outlined situation contribute to the results to be achieved.
Competencies.
- Results-oriented action.
- Collaborate as a team player.
- Apply good writing skills.
- Utilize analytical skills.
- Quality-oriented work.
- Customer-oriented action.
- Proactive action.
- Initiative.
How to apply
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