Executive Assistant to the Provincial Executive

• You will be linked to multiple deputies of a governmental organization, with the goal of fully unburdening them.
• You work closely with two other colleagues in your cluster to collectively ensure everything runs smoothly, allowing the deputies to fully focus on content.
• You manage agendas and mailboxes and monitor priorities.
• You act as a buffer, ensuring the deputy is not burdened with unnecessary information or disruptions.
• Your insight into sensitivities in ongoing dossiers is crucial.
• You assess which matters require immediate action and which can wait, with an eye for sensitive dossiers and political-administrative relations.
• You ensure a clear structure in appointments, documents, and communication.
• You plan and prepare meetings and work visits, and keep an overview of progress.
• You arrange everything down to the last detail, from documents to facilities.
• You receive visitors at the organization's location.
• You play a connecting role between internal teams and external parties such as ministries, municipalities, organizations, and citizens.
• You switch smoothly between all levels, work diligently, and handle confidential information well.
• You are responsible for keeping systems up-to-date, such as a document management system (IDMS), meeting document application (iBabs), VIP ride planning system (RPV), and Topdesk for visitor registration and facility requests.
• You independently draw up decision lists, monitor their follow-up, and proactively inform colleagues.
• You serve as a backup for other executive assistants, if necessary, to ensure continuity.

• Meticulous and accurate, with an eye for detail.
• Takes responsibility and is proactive, accustomed to working independently.
• Strong organizational talent to effectively support the staff team.
• Knows what is happening in the workplace and does not shy away from challenges.
• Gathers necessary information to proactively come up with good solutions and improvement proposals.
• Can handle work pressure well, sets priorities, and seeks solutions.
• Can easily maintain an overview of various tasks and enjoys variety.

What they ask

• Minimum of HBO (higher professional education) working and thinking level.
• Minimum of 5 years of experience in a similar role within a complex organization.
• Strong communicative and social skills, with an understanding of political-administrative relations.
• Excellent command of the Dutch language, both written and spoken.
• Knowledge of Microsoft Office 365 and proficiency in working with other systems.
• A flexible working attitude, as your workday may sometimes start early and/or end late.

• Salary level: Salary scale 9.
• Monthly salary excluding IKB: min. € 3,560 - max. € 5,008.
• Annual salary including IKB: min. € 52,284 - max. € 73,547.
• An annual salary increase of 3% until the end of your scale.
• Temporary employment contract with the prospect of a permanent contract.
• An Individual Choice Budget (IKB) worth 22.37% on top of your salary. This can be used for extra free time, study, or a higher salary.
• The possibility to properly set up your home workspace (desk, monitor, and other facilities).
• A personal budget for sustainable employability of € 6,000 every 5 years.
• Access to internal training offerings via the Leerplein.
• The flexibility to organize your workweek, partly from home and partly at the office.
• A full-time workweek is 36 hours, with the option to work up to 40 hours in consultation and accrue extra leave weekly.