Financial and HR Employee

An academic institution is looking for a financial and HR employee for the further optimization of both financial and HR support within a department. You will be part of a departmental antenna pool and work closely in a highly internationalized context. An internal accreditation process (SAP, HR) is necessary for the execution of the tasks.

What you will do.

• Collaborate with colleagues from the SAP antenna pool and HR support staff to share expertise, improve processes, and provide uninterrupted service during absences.
• Obtain the internal antenna accreditation (financial + HR) through a provided training program.
• Remain an expert in your field by participating in training, self-study, and team meetings.
• Serve as an essential link between the department and central university services, ensuring a smooth flow of tasks and information.

Financial aspect.

• First point of contact for researchers regarding financial and administrative questions.
• Inform and advise on financial procedures and guidelines.
• Provide advice on financial usage guidelines for credits and monitor their timely and correct use.
• Process various financial transactions in SAP (internal and external invoices, orders and deliveries, purchasing files, supplier invoices, sales invoices, professional expenses, travel expense reports, credit card expenditures).
• Co-manage assigned credits, proactively propose credit optimization, and report periodically.

HR aspect.

• Administrative follow-up of vacancies and appointments for various personnel categories.
• Prepare cost simulations and guide managers in finding the best possible appointment modalities.
• Proactively follow up on personnel files and advise managers and credit managers on personnel statuses, contract extensions, and refinancings.
• Acquire knowledge of HR procedures and the possibilities and limitations of various personnel statuses, including necessary training.