Administrative Assistant and Project Manager

An organization in the construction sector is looking for support for its administrative and financial management. You will ensure a smooth and rigorous follow-up of files.

What you will do.

• Administrative & Financial Project Management:
• Creation of administrative files, imputations, requests for police orders, offer requests, and appointment scheduling.
• Handling legal obligations: ONSS declarations and communication of the DUC number for Check In At Work.
• Invoicing & Metrics: Typing progress reports, establishing declarations of claim, invoicing, and updating the invoicing table.
• Monitoring deadlines & Regulations: Following up on bad weather, calculating completion times, sending extension letters, and monitoring outstanding amounts until provisional/final receptions.
• Administrative and financial management of Temporary Associations (S.S.).
• General Secretariat & Organization:
• Welcoming visitors and maintaining the office.
• Drafting, following up on correspondence, and managing classification/archiving (biannual sorting and destruction).

What they ask Education & Experience.

• Bachelor's degree in Executive Secretariat or Accounting.
• Minimum 3 years of experience in a similar role.

Skills & Know-how.

• Proficiency in MS Office suite (Word, Excel, Access, Outlook).
• Knowledge of tender specifications.
• Perfect command of French (spelling, grammar, writing).
• Ability to analyze figures, respect deadlines, and maintain confidentiality.

Assets & Attitude.

• Autonomy, rigor, precision, and versatility.
• Strong sense of priorities and excellent daily organization.
• Ability to work both autonomously and in a team.