Project Leader Archival Law Implementation

Project Management.

• You will draw up a plan of approach based on the project assignment and implementation plan, including phasing, planning, required capacity
• You will coordinate the contributions of information specialists, functional management, the information manager, legal experts, the CISO, the privacy officer, and the archivist of the regional archival service
• You will report on progress, risks, and necessary decisions to the administrative client
• You will prepare administrative decision-making and ensure a smooth transfer to the line organization, including a PDCA cycle for information and archive management

Policy and Regulations.

• Updating the archival ordinance, the information management decree, and the management rules (Art. 4.2 Archival Law), based on VNG models
• Drafting process descriptions and work instructions for destruction (all systems and paper), replacement
• Elaborating the procedure for public access restrictions, including justification and advice from the archivist
• Mapping out joint schemes and partnerships and, together with the other municipalities of the regional archival service, making agreements on the responsible public authority (Art. 2.6 and 3.4)
• Preparing the request for a continuous authorization for destruction for specific archival systems

Risk and Information Management.

• Conducting a risk inventory on information degradation and loss, together with process, system, and data owners, and in coordination with the CISO and privacy officer
• Advising on appropriate measures for sustainable accessibility (Art. 4.1)
• Drawing up an up-to-date overview of information management (Art. 2.3 Archival Regulation): systems, case types, locations, export possibilities, and storage within the EU/EEA
• Updating the calamity plan, including the climate evaluation protocol, the depot hygiene protocol, and the reporting obligation for incidents and calamities

Systems and Metadata.

• Applying the new selection list, selection codes, and retention periods in the case management system and case types
• Elaborating the requirements from the DUTO framework and testing them per system
• Finalizing the metadata schema and the MDTO pilot, including the new mandatory metadata (unique identifier, retention period, selection decision category) and additional metadata for long-term preserved documents

The actual processing of archives to be transferred and the technical configuration of systems are outside the scope of this assignment. These tasks are performed by information specialists and functional management; you will monitor coherence and planning.

Results.

• Plan of approach, approved by the administrative client
• Proposal for updated archival ordinance, information management decree, and management rules, ready for decision-making
• Functional design for public access restriction grounds and the new selection list in the case management system, reviewed by a legal expert
• Process descriptions for destruction, replacement
• Overview of joint schemes and partnerships, with agreements on the responsible authority
• Risk inventory with advice on appropriate measures
• DUTO requirements elaborated and tested per system
• Overview of information management
• Updated calamity plan with climate and hygiene protocol
• Transfer document for the line organization

Competencies.

• Planning and organizing: you translate a broad implementation plan into a feasible schedule with clear milestones
• Results-oriented work: you deliver concrete products and keep a close eye on legal deadlines
• Collaboration: you work well with information specialists, functional management, legal experts, the CISO, and the regional archival service
• Persuasion: you gain support for new working methods from process and system owners
• Tactical behavior: you sense what is happening administratively and politically and adjust your approach accordingly
• Analytical ability: you translate legal articles into concrete requirements for processes and systems
• Communication skills (written): you write clear policy documents, process descriptions, and advice for the administration

What they ask

• Demonstrable completed education at a minimum of HBO bachelor level
• Demonstrable proficiency in the Dutch language at a minimum C1 level in speaking and writing
• Minimum 3 years of demonstrable work experience in the past 5 years within information and archive management of a Dutch government organization, with at least one project completed as a project leader

Preferences.

• Demonstrable knowledge of the new Archival Law 26/27, Archival Decree, and Archival Regulation acquired through education, work experience, and/or courses
• Demonstrable work experience in the past 5 years with drafting or updating an archival ordinance, information management decree, management rules, or process descriptions such as destruction, replacement
• Demonstrable work experience with MDTO and the DUTO framework
• Demonstrable work experience in the past 5 years as a project leader in the implementation of laws and regulations or a change project in information and archive management at a municipality
• Demonstrable work experience in the past 5 years with translating archival requirements into the setup of case management systems and the following points: selection list, retention periods, public access restriction grounds, metadata
• Demonstrable work experience in the past 5 years with an information management risk analysis, an information management overview, or appropriate measures for sustainable accessibility