A public organization is seeking temporary support for specialized cemetery administration tasks. This is in preparation for the planned clearance of approximately 464 graves in a cemetery. The goal is to temporarily relieve current employees and actively involve them in the process. The contractor will support the administrative preparation, execution, and completion of the clearance. Careful and reliable execution is essential.
What you will do.
- Develop and set up work processes for the administrative preparation of the clearance.
- Guide and coordinate the administrative process related to the clearance task.
- Coordinate activities with colleagues and other stakeholders.
- Involve colleagues, external partners, and stakeholders in the process.
- Inventory graves that are part of the clearance task.
- Verify grave statuses at grave level.
- Check physical or digital files (declarations) and assess their validity.
- Check graves to be cleared for the presence of historically valuable graves and other special features.
- Prepare draft and definitive lists of graves to be cleared.
- Document decisions made.
- Prepare correspondence and publications for the clearance.
- Send correspondence to rights holders and interested parties.
- Inform funeral directors, stonemasons, and other involved parties.
- Answer questions from rights holders, next of kin, and other interested parties by phone and email on working days.
- Process and register responses to notices and publications.
- Act as a sparring partner/coach for administrative processes related to cemeteries, compliance with management regulations, and ensure clear and efficient work agreements.
- Be available for questions from colleagues, next of kin, and other involved parties during the execution of the clearance.
- Administratively process executed clearances in Centric Begraven at grave level.
- Register and process changes resulting from the execution of the clearance.
- Ensure archiving, file formation, and transfer of information.
Profile
- Enthusiasm and a hands-on mentality to improve processes and achieve results.
- Strong communication skills, with the ability to convey complex matters clearly and convincingly to various target groups.
- Works accurately, structured, and carefully.
- Acts with integrity and is aware of the legal and administrative context.
- Collaborates well in a team, but also independently.
- Is solution-oriented and decisive.
- Creates and maintains an overview during activities.
What they ask
- Demonstrable completed education at a minimum of MBO 4 level.
- In possession of a valid B driving license.
- Demonstrable work experience with the Centric Begraven application.
- Minimum of three years of demonstrable work experience in performing cemetery administration.
- Proficient in the Dutch language, both orally and in writing.
Preferences.
- Minimum of three years of work experience with various municipal organizations.
- Minimum of three years of demonstrable work experience in administratively preparing clearances on behalf of municipalities.
- Minimum of three years of demonstrable work experience in performing cemetery administration in the last five years, ensuring current knowledge.
- Demonstrable work experience with working in Centric Begraven.
- Demonstrable work experience with ensuring the continuity of administrative processes and services, including knowledge transfer and replacement arrangements in case of illness, leave, or other absence.
How to apply
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