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South HollandHybrid36 hours/week3-6months
The client is a government organization with various activities, including area development and infrastructure maintenance. Many of these activities are put out to tender. The procurement team executes the tendering process for works, supplies, and services in an effective and lawful manner. Socially Responsible Commissioning and Procurement (MVOI) plays an important role in the procurement strategy and tenders.
What you will do.
- Determine the procurement strategy for concrete tenders in collaboration with the project team, with attention to MVOI.
- Advise on, guide, and execute multiple private and complex European tenders for works, supplies, and services.
- Execute tendering procedures via a digital tendering platform.
- Direct large, sometimes long-term tendering processes and monitor progress and quality.
- Write or edit tender documents, including requests for proposals.
- Conduct consultations and take measures in case of bottlenecks, problems, or disputes.
- Make transparent the commercial, legal, administrative, occupational health and safety technical, and sustainability aspects of assignments, products, and market parties, and test them against the applicable procurement policy and the Public Procurement Act 2012.
- Coordinate tendering strategies with users and project leaders (timing, planning, contract form, tendering form, MVOI, selection and award criteria).
- Conduct market and supplier research and analyze the results for partner selection.
- Prepare tender documents and select/evaluate market parties.
- Ensure the realization and negotiation result of procurement contracts, taking into account the application and compliance with laws and regulations.
- Record agreements on product, service, and/or work specifications, prices, and conditions in a contract.
- Act as the first point of contact for the market, strategic procurement advisor, and project leader within the procurement team.
- Evaluate European tenders with the procurement/project team.
- Coordinate with fellow procurement advisors from other government authorities when executing joint tenders.
- Participate in internal and external (tactical) procurement meetings.
- Analyze customer needs and market supply, and advise on translating these into transparent tender documents.
- Advise on question formulation, MVOI, selection and award criteria, and (performance) formulation in tender documents.
- Analyze risks and advise on possibilities to mitigate these risks.
- Provide solicited and unsolicited advice to the strategic procurement advisor and internal partners on problem analysis, conceptualization of needs, and solution directions regarding acquisitions and/or contracting.
- Specifically for infrastructure works: advise on the application of UAV, UAV GC, RAW, construction teams, and procurement procedures.
Practical
- Provide feedback on (partial) results to the coordinator of the procurement team.
- Keep track of the status of tenders and provide relevant information for the assignment portfolio.
- Submit a monthly timesheet for approval, complete per hour with dates and tenders.
- Coordinate vacation and leave in advance; limited possibilities during Christmas and summer holiday periods.
- Prevent hours from being used for inappropriate activities.
- Do not perform related activities without the permission of the procurement team's manager.
- Bi-monthly contact with the coordinator of the procurement team regarding deployment.
What they ask
- Minimum 4 years of demonstrable work experience as a tactical procurement advisor as described in this assignment, for contracting authorities with European tendering processes for Works in accordance with the Public Procurement Act 2012.
- Minimum of a completed HBO (higher professional education) degree.
- No work performed in the past 5 years for market parties that may potentially bid or have an interest in tenders where the candidate is deployed (conflict of interest).
- Excellent command of the Dutch language for all data exchange, work, and correspondence.
- Certificate of Conduct (VOGnp) with a specific screening profile (numbers 11, 12, 41 and 53).
- Successfully complete a training designated by the client within one month of starting the assignment.
Competencies.
- Result-oriented action: decisive action, proactive attitude, initiative, pragmatic.
- Flexibility, tact, diligence, and good judgment in relation to conflicting stakeholder interests.
- Communication and advisory skills.
- Team player.
- Ability to handle peak periods.
- Functioning in a political-administrative environment.
- Vision/approach.
- Process knowledge and expertise.
- Content knowledge and expertise.
How to apply
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