A medium-sized government organization is looking for an executive and board secretary. You will work in an ambitious organization where you are challenged to utilize and further develop your talents. Collaboration is one of our core values, and communication lines are short. The organization has an open and informal atmosphere and offers professionals ample space to perform their work and ensure a good work-life balance.
You will join the new Communication & Secretariat Team, where the executive and board secretariat forms a close-knit sub-team. This team provides secretarial and organizational support to management, assignment managers, and the board of mayor and aldermen. The activities are an integral part of regular business operations and require full integration into the organization.
What you will do.
- Be the support and confidant for two portfolio holders.
- Ensure agendas are tight and clear.
- Ensure all documents are ready on time.
- Ensure smooth communication, both internal and external.
- Manage the executive secretariat's mailbox and handle questions and requests quickly and carefully.
- Maintain the executive secretariat's agenda and ensure all meetings and activities of the board are scheduled timely and completely.
- Provide practical support for representative activities of the board.
Profile
- Stress resistance: Keep a cool head during busy and hectic situations and continue to function effectively under time pressure.
- Taking initiative: Don't wait, but see opportunities and take responsibility to tackle matters independently and move them forward.
- Flexibility and adaptability: Quickly switch between different tasks, priorities, and organizational changes.
- Political-administrative sensitivity: Have a sense of relationships, interests, and decision-making processes within a political-administrative environment.
- Digital skills and innovation-oriented: Effectively use digital tools and be curious about new technological developments, such as AI, to organize work smarter and more efficiently.
- Professional secretarial expertise: Possess the work and thinking level and secretarial skills required to professionally support administrators and management.
What they ask
- Minimum 2 years of demonstrable work experience in the role of executive and board secretary.
- Demonstrably completed education at least MBO level 4 in the direction of management assistant/secretary, OR minimum 5 years of demonstrable work experience in the role of executive and board secretary.
- Demonstrable work experience with MS Office.
Preferences.
- Minimum 4 years of demonstrable work experience in the role of executive and board secretary.
- Demonstrably completed course/training in the field of management assistant/secretary.
- Demonstrable work experience with CoPilot in the role of executive and board secretary.
How to apply
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