A Belgian company, a leading European e-commerce specialist in products and materials for home brewers, home winemakers, and professional craft brewers and winemakers, is looking for an experienced HR Operations and Payroll Specialist to independently and professionally handle the operational and administrative aspects of HR. The team consists of 50 employees, active in production, logistics, administration, sales, marketing, and customer service.
What you will do. You will ensure that payroll, personnel administration, and operational HR processes run correctly, timely, and efficiently. You will be the point of contact for payroll and HR administration, monitor the correct application of social and labor law regulations, and ensure that personnel changes and files are administratively followed up. You will work independently, but in close consultation with management, internal colleagues, and external partners such as the social secretariat.
The focus of this position is on HR Operations, payroll, personnel administration, and HR compliance. Strategic HR, talent management, culture, and organizational development are not core to this role.
Your main responsibilities. Payroll and salary administration.
- Prepare, monitor, and control monthly payroll processing
- Monitor time registration, absences, expenses, bonuses, and other salary components
- Administrative follow-up of flexi-jobs, students, and other specific employment forms
- Answer employee questions about salary and personnel administration
- Monitor and control payroll reporting and relevant HR invoices
Personnel administration.
- Administrative follow-up of entries and exits
- Draft and manage employment contracts, addenda, and contract extensions
- Process and monitor changes including:
- Working hours
- Work schedules
- Time credit and thematic leave
- Function or department
- Address and family situation
- Follow up on social documents and personnel files
HR compliance and labor law.
- Monitor changes in Belgian social and labor legislation
- Translate new regulations into concrete actions and administrative processes
- Ensure correct procedures, documentation, and personnel files
- Support changes to the work regulations
- Advise management on practical questions regarding labor law and personnel administration
Benefits and HR Operations.
- Monitor group and hospitalization insurance
- Administrative follow-up of the cafeteria plan, bicycle lease, and other benefits
- Monitor relevant HR subsidies and support measures
- Training registration and administrative follow-up of training measures
What they ask We are primarily looking for experience, expertise, independence, and accuracy. You have:
- Demonstrable experience with HR Operations and payroll in Belgium
- Good practical knowledge of Belgian labor law and social legislation
- Experience with the preparation, monitoring, and control of salary calculations
- Experience with personnel administration and HR compliance
- Preferably experience in an SME environment, where you work independently and pragmatically with both blue-collar and white-collar workers (PC200, 201, 100)
- The ability to prioritize and proactively signal when action is needed
- An accurate, reliable, and discreet way of working
You don't necessarily need to know all the answers yourself, but you know where to find them, when to engage external expertise, and how to ensure things are handled correctly.
Practical
- A role with a high degree of independence and direct collaboration with management
- Opportunity to contribute to building professional and efficient operational HR processes
How to apply
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