This position is within a European diplomatic service that carries out the European Union's common foreign and security policy. The organization promotes peace, prosperity, and security globally, bringing together European civil servants, diplomats, and national experts. Its headquarters are and it manages a network of delegations and offices worldwide. The Support to the Delegations Division is responsible for managing staff entitlements, business continuity support, and mentoring programs.
What you do
- Management of the full array of staff entitlements, including installation, resettlement, Annual Travel, TUD travel, Removals, accommodation, and Education allowance
- Calculations and payment of local staff salaries, including overtime
- Medical reimbursements: prior consultation of eligibility and procedures, calculation and verification
- Ensure correct and timely financial initiation and/or verification of transactions
- Ensure the regularity and legality of commitments and payments
- Advise on sound financial management to all stakeholders
- Financial circuits, preparation of financial dossiers
- Back-up for the administration in the Delegations when needed
- Budget requirements, allocation
- Follow-up of budget consumption
- Follow-up of the consumption of commitments and payment credits
- Legal overview and assistance in human resource management: analysis of local law documents and comparison with internal procedures
- Preparation of administrative files
- Regional overview; back-up for the administration in the delegations when needed
What they ask
- Passed a valid selection exam in a valid function group for this post, or registered in the permanent selection procedure
- A level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and three years of appropriate professional experience
- The capacity to work in English and French
- Be a national of one of the Member States of the European Union and enjoy full rights as a citizen
- Minimum 2 years of proven professional experience in at least two of the following domains: accounting, financial operations, HRM procedures and tools
- The ability to maintain diplomatic relations and to ensure representation and communication in a complex, multicultural environment
- The capacity to create constructive working relations with national authorities, civil society, international organizations, and EU Member States
- Strong drafting and analytical skills combined with sound judgment
- Knowledge of external relations, internal policies, and functioning of the Union
- Excellent communication skills and the ability to establish and maintain a network of contacts
- The ability to communicate clearly on complex issues and the capacity to perform with accuracy and in a flexible manner a diversity of tasks in a complex institutional environment
- Strong service attitude and a flexible team player
Desirable.
- Experience of working in a team in a multi-disciplinary and multi-cultural environment
- Experience in working with or within other EU institutions
- Experience in working with or within a diplomatic representation or EU Delegation
- Fluency in Spanish, Arabic, Russian
How to apply
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