A renowned scientific institute is looking for an administrative assistant to support its facility services. This is a dual role, involving support for the technical team of the facility services department and reception duties at one of the locations. You will be responsible for the correct management of orders and maintenance contracts, as well as for receiving and registering visitors and lab samples. You will work closely with technicians and other internal departments.
What you do
- Responsible for receiving and registering samples (and their further distribution) and visitors
- Operating the telephone exchange, processing mail
- Managing orders: preparing and entering purchase requests from facility services technicians; managing suppliers, budget allocation
- Managing and monitoring maintenance contracts
- Various administrative tasks for the Facilities team or other services at the location
Profile
- Minimum higher secondary education
- Very good administrative skills
- Experienced user of Microsoft Windows and ERP systems
- Language skills: Dutch AND French (both oral and written); basic knowledge of English (oral)
- Generic competencies: good communication skills; organized; flexible and stress-resistant; customer-friendly; independent and proactive; positive attitude; collegial
Offer.
- A transparent and clearly defined salary: remuneration according to federal scales; level C
- A range of benefits: group/hospitalization insurance, ample vacation days, meal vouchers, interesting extras with the federal advantage card (Fed+)
- An employer focused on sustainability: 100% reimbursement of your commute by public transport (paid public transport subscription)
- A stimulating work environment: various training opportunities (via an online learning environment), possibilities to follow onsite training during working hours
How to apply
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