Administrative Assistant HSE, Finance and Project Support

You will join a varied role within a research institution, where you will provide support to the departmental administrator in administrative, financial, and project management areas.

What you will do.

• Support the HSE (Health, Safety, Environment) antenna coordinator with administration, optimization of departmental HSE workflows, coordination of internal audits, organizing antenna meetings, coordination and advice on developing generic risk analyses, and support in preparing biosafety files and other HSE-related tasks.
• Administrative support for an internal animal welfare ethics committee, including organizing meetings, writing reports, and contact with the facility.
• Follow-up and support for ad-hoc projects assigned to the department by central services or the overarching group, or arising from departmental policy. You will take on a coordinating and leading role for some of these projects.
• Support the departmental financial antenna, including placing orders and ensuring correct and timely processing of supplier invoices and professional expenses.
• Proactively think about possible optimizations and new initiatives to improve departmental operations.
• Co-responsible for internal communication and contributing to the optimization of communication flows.
• Be part of the administrative staff team within the department and contribute to overarching assignments and departmental events.