Management Assistant

• Agenda management and appointment coordination for the director and cluster manager.
• Organization and coordination of meetings, gatherings, and work visits.
• Support for the communication activities of the program office.
• Management and updating of the program office website and publishing news items.
• Providing organizational and logistical support for the preparation of consultations such as the Clustertafel, the Versnellingshuis, director meetings, and other administrative gatherings.
• Planning appointments and meetings for the program office.
• Practical organization of thematic meetings, events, and work visits, including preparation, sending invitations, participant registration, logistical coordination, and support during execution.
• Drafting and publishing news items, invitations, and other communication tools.
• Contributing to professional and up-to-date information provision to stakeholders.

As a management assistant, you support the director, the cluster manager, and the program office in the areas of agenda management, organization, and communication.

What they ask

• Minimum 3 years of demonstrable work experience in the past 5 years as a management assistant, secretary, or similar support function.
• Demonstrable experience with complex agenda and appointment management for board members, managers, or administrators.
• Demonstrable experience in organizing and coordinating meetings, gatherings, events, and/or work visits.
• Demonstrable experience with Microsoft Outlook, Teams, Word, and Excel.

Preferences.

• Minimum 1 year of demonstrable work experience within a program office, project organization, or collaborative partnership with multiple stakeholders.
• Demonstrable experience in writing and publishing news items, invitations, or other communication expressions.