Reception and Administrative Assistant

• Receive visitors at the reception desk, alternating with colleagues.
• Manage the general mailbox and phone of the community center in a customer-friendly manner.
• Answer visitors' questions or wishes and refer them to other organizations or services if necessary.
• Be at the reception desk in the evenings or weekends, a maximum of twice a month.

Planning and organization.

• Manage the activities and registrations of the community center in the appropriate software.
• Be the point of contact for room rentals: follow up on requests, register them in the planning, and draw up user agreements in collaboration with the center manager.
• Note questions or wishes from room users and pass them on to relevant colleagues (technical staff, room staff, concierge).

Administrative support.

• Handle part of the accounting administration and support the financial operations of the organization.
• Collect, process, and report administrative and financial data.
• Prepare official documents and reports.
• Copy, send, and classify documents, ensuring a structured archive.
• Monitor office supplies inventory and place orders.

Personnel administration.

• Report absences to the HR department of a public organization.
• Provide support for personnel administration and management.

Versatility.

• Step in when colleagues are absent or when extra help is needed.
• Assist with activities (receptions, neighborhood parties, performances), sometimes in the evenings or weekends.

• Maximum a secondary education diploma.
• Interest in the functioning of a community center and willingness to get to know the local network.
• Work independently and solution-oriented.

What they ask

• Knowledge of Dutch (minimum B1 level).
• Digitally skilled and willing to learn new software.
• Good knowledge of Office 365 (Outlook, Excel, Word, Teams).
• Eligible for Geco status.

Preferences.

• Knowledge of French, English, and possibly other languages.