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Project Secretary

OverijsselHybrid24 hours/week6-12months

Working for a vibrant public organization that is daily committed to its residents.

The organization is large enough to have all disciplines in-house, but small enough to be agile.
There is an informal atmosphere where colleagues easily chat.

About the project.

For a project focused on sustainable municipal reception and the housing of displaced persons and status holders.
The ultimate goal of the project is the realization of sustainable reception for asylum seekers and sustainable housing for Ukrainians and status holders.
It is a dynamic environment with many different stakeholders, tight deadlines, and high administrative and social importance.

What you do

Delivering project-based support products for the program, aimed at the realization of reception facilities and sustainable housing.
Preparing and delivering an up-to-date project control file, consisting of, among other things, planning schedules, milestone overviews, action lists, and risk registers.
Preparing and delivering meeting products for project and steering group meetings, including agendas, decision lists, and minutes.
Preparing and delivering progress reports, memos, presentations, and other project documentation to support decision-making.
Setting up, updating, and delivering a structured project archive in accordance with the organization's predefined guidelines.
Delivering stakeholder overviews, communication documents, and information sets for the project organization.

Result.

A complete and up-to-date project control file has been delivered during the assignment period.
The agreed project documentation has been made available in a timely, complete, and substantively substantiated manner for administrative and official decision-making.
Meeting and decision-making documents have been delivered according to schedule.
The project archive is complete, accessible, and set up and transferred according to the agreed guidelines.
All agreed products have been delivered by the agreed deadlines, so that the project organization can independently carry out the follow-up steps.

Conditions.

The contractor carries out the assignment independently and at their own expense and risk.
The contractor is responsible for their own organization of activities, planning, working method, and deployment of resources.
Coordination with involved stakeholders takes place exclusively for obtaining necessary information and testing final products.
The client does not direct the execution of the work but exclusively assesses the delivered results.
The contractor is not part of the line organization, does not replace an employee, and does not receive hierarchical management.
Freedom exists regarding workplace, working hours, and working method, insofar as this does not hinder the timely delivery of the agreed results.
The assignment focuses on delivering project products and documentation and not on fulfilling a structural function within the organization.

What they ask

Demonstrable completed education at a minimum of HBO bachelor level.
Minimum of 3 years of demonstrable work experience as a project secretary or PMO supporter within complex projects at a government institution.

Preferences.

Demonstrable knowledge of financial management.
Demonstrable work experience in projects related to reception and housing.
Demonstrable knowledge of and work experience with project management methodologies.
Demonstrable work experience with Excel.

Competencies.

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