For an internationally operating organization, we are looking for an independent and proactive Office Manager. In this role, you are the main point of contact in the office and ensure that employees, visitors, and colleagues feel welcome. You are the business card of the organization and play an important role in creating a pleasant, professional, and well-organized work environment. This position is primarily facilitative and organizational in nature.
You are given a lot of freedom to organize your activities and see what needs to be done. In addition, you support HR where necessary and ensure that they can focus as much as possible on their own work. You are therefore a true spider in the web and have contact with colleagues from various departments, from office to production and warehouse.
What you do
As an Office Manager, no day is exactly the same. You have a broad range of tasks and are given a lot of room to shape your role. You maintain an overview, take initiative, and ensure that things do not get left undone. An important part of your job is receiving visitors. You are the first face they see and ensure that everyone is received in a professional and hospitable manner. You answer the phone, receive guests, and ensure that appointments and visits run smoothly.
In the area of facilities, you are also the designated person. You monitor whether everything in the office is present and well-arranged and engage suppliers or other parties where necessary. This includes office supplies, stock, coffee and tea, lunches, and other facility matters. You are given considerable freedom in this role. That is why we are looking for someone who does not wait for a colleague to tell them what to do, but looks around and takes action.
If you see that something can be arranged better, smarter, or more pleasantly, you take it on.
- Receiving and addressing visitors and acting as host/hostess and the organization's business card
- Answering and forwarding phone calls and general inquiries
- Arranging and coordinating food, drinks, and other facility provisions
- Ensuring that employees in shift work are well provided for
- Managing and replenishing office and facility supplies
- Maintaining contact with suppliers and external parties
- Identifying and resolving facility and practical issues within the organization
- Organizing and supporting meetings, assemblies, and internal activities
- Contributing ideas for improvements within the work environment
What they ask
- Experience in a similar position
- Hospitable, presentable, and enjoys interacting with different people
- Proactive and sees what needs to be done
- Able to work independently and appreciates a lot of freedom and responsibility
- Strong organizational skills and able to keep track of multiple things simultaneously
- Enjoys unburdening colleagues and ensuring that everything is well-arranged behind the scenes
- Good command of the English language, both verbally and in writing, due to the international nature of the organization
How to apply
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