HRM Officer Personnel Policy and Process

This position will contribute to the planning and conduct of Civilian CSDP Missions in matters related to Human Resources mainly through drafting, revising and implementation monitoring of HR policies. The organization is the European Union’s diplomatic service, carrying out the EU’s Common Foreign and Security Policy (CFSP) to promote peace, prosperity, security, and the interests of the EU across the globe.

It brings together European civil servants, diplomats from EU Member States, national experts and local staff worldwide.

What you will do.

• Assist and provide advice to the management team and departments on human resources matters related to Civilian CSDP Operations.
• Support the civilian CSDP missions in the fields of human resources through strategic advice.
• Develop, draft, revise and monitor the implementation of policies, principles and guidelines related to capacity generation, to the definition of staff regulations as well as to provide advice on Standard Operating Procedures (SOPs).
• Contribute to the development of specific requirements, job descriptions and vacancy announcements for Civilian CSDP Operations, as well as standard contracts of employment, terms of reference and conditions of employment for international civilian staff.
• Support OPLAN reviews and the coordination of alignment of HR Annex in OPLANs and work on comprehensive staff rules.
• Provide input to Operational Assessments, Strategic Reviews, CMCs and other planning documents as well as support for reactivation, closure, upscaling, downsizing, restructuring of missions.
• Act as the Point of Contact for a civilian CSDP mission.
• Plan, prepare and manage the Calls for Contributions process, coordinate and support the Mission in conducting a timely capacity generation process.
• Advise on and supervise the preparation of job descriptions in accordance with applicable rules.
• Participate in and ensure oversight of the recruitment, selection and deployment of international personnel.
• Advise, provide guidance and instructions to the Mission (Senior Management and Human Resources teams) on Human Resources Policies and Procedures as per applicable rules.
• Provide timely support and guidance to the CSDP Mission on all human resources issues, including status of personnel, personnel administration processes, implementation of leave policy, financial entitlements, international staff contracts, among others, and help establish and maintain Standard Operating Procedures.
• Contribute to HR briefings.
• Participate in inter-institutional thematic working groups, and contribute to briefings on mission support issues, as well as participate in mission staff selection procedures.

What they ask

• Passed a valid EPSO CAST in FG IV, or be registered in the EPSO Permanent CAST for FG IV.
• Completed university studies of at least three years attested by a diploma.
• Have the capacity to work in the languages of the CFSP and external relations (English and French) necessary for the performance of their duties.
• Be a national of one of the Member States of the European Union and enjoy full rights as a citizen.

Desired.

• The ability to maintain diplomatic relations and to ensure representation and communication in a complex, multicultural environment.
• The capacity to create constructive working relations with national authorities, civil society, international organisations and EU Member States.
• Strong drafting and analytical skills combined with sound judgement.
• Knowledge of external relations, internal policies and functioning of the Union.
• Excellent communication skills and the ability to establish and maintain a network of contacts.
• The ability to communicate clearly on complex issues and the capacity to perform with accuracy and in a flexible manner a diversity of tasks in a complex institutional environment.
• Strong service attitude.
• Be a flexible team player.
• Very good command of English and a good command in French both written and spoken.
• Experience of working in a team in multi-disciplinary and multi-cultural environment.
• Experience in working with or within other EU institutions.
• At least ten years of job-related work experience in the field of human resources.