Technical Administrative Assistant

You will temporarily strengthen a project team as a technical administrative assistant. You will support the team with daily administrative, organizational, and secretarial tasks and contribute to the smooth progress of the project. The role requires close collaboration with team members and contact with various internal and external stakeholders. This is a structural role within the team that requires full integration into the organization.

What you will do.

• Prepare, plan, and organize project team meetings and other consultations
• Take minutes of project team meetings and ensure correct reporting
• Record and monitor agreements, action points
• Organize and coordinate consultations with internal and external parties
• Collect and disseminate relevant meeting documents and information
• Perform and administratively process orders
• Support the management and structuring of project documentation
• Process and maintain information in Microsoft 365 and SharePoint
• Support project team members with administrative and secretarial tasks as they arise
• Signal outstanding actions, missing information, and approaching deadlines

What they ask

• Minimum 2 years of demonstrable work experience in the past 5 years as a project support, administrative, and/or secretarial assistant
• Demonstrable work experience with Microsoft 365, including at least Outlook, Word
• Willing and able to be physically present at the work location during the assignment

Preferences.

• Minimum 3 years of demonstrable work experience as a project support, administrative, and/or secretarial assistant
• Minimum 2 years of demonstrable work experience supporting a project or program team
• Demonstrable experience with both organizing meetings and taking minutes and monitoring action points
• Demonstrable work experience with SharePoint for document and/or information management
• Minimum 1 year of demonstrable work experience within a government organization and/or technical or infrastructural project environment