Project Secretary

This assignment involves a role as an experienced project support professional within a socially driven organization. You will work on substantively interesting and socially relevant projects, where you will be given a lot of responsibility and collaborate closely with two advisors. The organization is compact, with short lines of communication and an informal, professional, and collaborative culture.

What you will do.

• Support two advisors and maintain an overview of schedules, actions, decisions, and various stakeholders
• Organize meetings and networking events, ensuring documents are well-prepared
• Think ahead, identify bottlenecks, and independently ensure that everything related to the projects runs smoothly
• Maintain contact with various stakeholders
• Manage agendas and schedule appointments and meetings
• Establish, monitor, and adjust schedules
• Structure complex projects and maintain this structure
• Collect, organize, and prepare documents
• Edit and refine documents substantively where necessary
• Compile and maintain activity and decision lists
• Monitor actions and ensure they are followed up
• Prepare meetings and events
• Organize and facilitate networking events
• Identify what needs to be done and take independent action
• Support advisors with all organizational aspects related to the projects

What they ask

• HBO (higher professional education) work and thinking level
• Extensive experience in project support, project secretariat, program secretariat, PMO, or a comparable role
• Experience supporting complex projects involving multiple parties
• Demonstrably strong in planning, organizing
• Excellent command of the Dutch language, both verbally and in writing
• Experience preparing meetings, events, and meeting documents
• Experience monitoring actions, decisions
• Good editorial skills
• Affinity with the target group and the social context in which the organization operates
• Substantively interested and able to quickly delve into new topics and projects