Finance and Contracts Assistant

Remuneration, Rights and Obligations.

• Management of the full array of Annex X entitlements managed by the relevant division (installation, resettlement, Annual Travel, TUD travel, Removals, Art.23 accommodation, Education allowance)
• Calculations and payment of local staff salaries including overtime
• Medical reimbursements – Prior consultation of eligibility and procedures, calculation and verification for reimbursements of medical expenditure

Accounting.

• Ensure correct and timely financial initiation and/or verification of transactions
• Ensure the regularity and legality of commitments, payments
• Advise on sound financial management to all stakeholders
• Financial circuits, preparation of financial dossiers
• Back-up for the administration in the Delegations when needed

Budget and Financial Monitoring and Reporting.

• Budget requirements, allocation and reporting
• Follow-up of budget consumption
• Follow-up of the consumption of the commitments and payment credits

Human Resource Management.

• Legal overview and assistance in human resource management - Analysis of local law documents and comparison with internal procedures
• Preparation of administrative files
• Regional overview; Back-up for the administration in the delegations when needed

What they ask Eligibility criteria.

• Have passed a valid EPSO CAST in a valid function group for this post, or be registered in the EPSO Permanent CAST in a valid function group for this post
• Have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years
• Have the capacity to work in the languages of the CFSP and external relations (English and French) necessary for the performance of their duties
• Be a national of one of the Member States of the European Union and enjoy full rights as a citizen

Selection criteria.

• Proven professional experience (minimum 2 years) with at least two of the following domains: accounting, financial operations, HRM procedures and tools
• The ability to maintain diplomatic relations and to ensure representation and communication in a complex, multicultural environment
• The capacity to create constructive working relations with national authorities, civil society, international organisations and EU Member States
• Strong drafting and analytical skills combined with sound judgement
• Knowledge of external relations, internal policies and functioning of the Union
• Excellent communication skills and the ability to establish and maintain a network of contacts both within and outside the organization
• The ability to communicate clearly on complex issues and the capacity to perform with accuracy and in a flexible manner a diversity of tasks in a complex institutional environment
• Strong service attitude
• A flexible team player

Assets.

• Experience of working in a team in multi-disciplinary and multi-cultural environment
• Experience in working with or within other EU institutions
• Experience in working with or within a diplomatic representation or EU Delegation
• Fluency in one of these languages: Spanish, Arabic, Russian or Portuguese

This vacancy is for a reserve list valid for two years. The organization strives to be a dynamic, respectful and inclusive Service. We value the talent and professional excellence of our staff, and are committed to building an organization where gender equality and the respect of diversity are core values. The organization is committed to achieving gender balance within its workforce and strives to avoid any form of discrimination during this selection procedure.

We actively welcome applications from all qualified candidates without any discrimination based on any ground. We commit to recruit candidates with the highest standard of ability, efficiency and integrity, carrying out a selection based on merits required for the post and from the broadest possible geographical basis among the EU Member States. The organization is committed to working with people with disabilities.

If, by virtue of your medical condition or special needs, you require reasonable accommodation for a part or the entirety of this selection process, please send us an email. Your request will be treated in strict confidence and no record will be kept. If a candidate with a disability is selected for a vacant post, the organization is committed to providing reasonable accommodation.

All selected candidates are expected to adhere to the Principles of Professional Behaviour of the organization, which outline the need for integrity, transparency, respect, professionalism and accountability, and a zero tolerance approach to any form of harassment. Please send your CV and cover letter (with your EPSO CAST Number), in English or French, and the attached Declaration of Potential Conflict of Interest via email, with reference to the vacancy number in the subject field.

Candidates shall draft their CV using the Europass CV. Late applications will not be accepted. The pre-selection will be done by a panel on the basis of the qualifications and the professional experience described in the CV and motivation letter. The preselected candidates who best meet the selection criteria will be invited for an interview. The selection panel may decide, subsequent to the interview, to organise written tests.

Pre-selected candidates without a valid CAST shall be invited to sit the CAST exam before or after the interview stage. The panel will then recommend a shortlist of candidates for a final decision. If the successful candidate accepts the position, they will be expected to take up duties on the post. Consequently, their applications to other vacant posts within the organization will only be considered after two years on the post.