Practice Coordinator

• Trusted point of contact for clients, parents, and the team.
• Welcoming visitors, answering phones and emails, and following up on new registrations.
• Handling practical questions independently; escalating care-related questions to the appropriate therapist.
• Maintaining agendas and scheduling therapy rooms, coordinating changes when necessary.
• Keeping client files up-to-date, preparing documents, following up on invoices and payments, and collecting accounting records.
• Managing personnel administration (hours, leave, absences).
• Maintaining contact with the social secretariat and handling practical/administrative matters when colleagues start or leave.
• Being attentive to practice needs (ordering materials, solving practical problems, following up on appointments).
• Contributing ideas for social media topics (Facebook, Instagram), creating simple posts/flyers, and supporting communication, with careful attention to privacy.

• Finds satisfaction in well-organized matters.
• Identifies what needs to be done, sets priorities, and completes tasks.
• Requests information if needed, helps find solutions to problems, and raises concerns in a timely manner.
• Works accurately and remains calm in busy situations.
• Is friendly, a good listener, and clear in communication.
• Handles confidential information discreetly.
• Proficient with Word, Excel, and Outlook; open to learning new digital applications.
• Not deterred by numbers and financial administration.
• Writes clearly and correctly; experience with Canva and social media is a plus.
• Possesses insight, can organize independently, and is eager to learn.
• Experience in an administrative or coordinating role is a bonus.
• Dares to ask questions, is open to feedback, and feels responsible for a well-functioning practice.

What they offer.

• A position for 4/5 or full-time.
• Collaboration within a multidisciplinary team.
• A broad role with responsibility and room for personal initiative.
• The opportunity to contribute to improving operations.
• A role where your work makes a daily difference for colleagues and clients.