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Project Leader Workflow System & Administrative Decision Making Systems

UtrechtHybrid36 hours/week<3months

A government organization is currently revising its administrative decision-making process. Consequently, the organization aims to:

Implement a workflow system to support its administrative decision-making process and various other generic processes.
Replace and consolidate the current information system for administrative bodies into a single administrative decision-making system, by expanding the current use of iBabs by the administrative organization/administrative bodies.

What you do

Lead the project for the selection and implementation of a new workflow system.
Draft project plans, schedules, risk analyses, and progress reports.
Prepare and guide the tender process in collaboration with procurement, legal affairs, and content experts.
Set up and implement iBabs for administrative bodies and manage the necessary stakeholders.
Monitor scope, time, budget, and quality.
Ensure smooth implementation, adoption, and handover to management.

You will work alongside colleagues from an internal team on the renewal of the administrative decision-making process.
For the execution of the assignment, the contractor is expected to use their own (ICT) resources. Any additional business resources required to deliver the product or service will be borne by the contractor.

What they ask

Demonstrable completed education at a minimum of HBO bachelor level.
Minimum of 3 years of demonstrable work experience in the past 5 years with project management within a government organization.
Minimum of two successfully completed projects as a project manager within a government organization.
Demonstrable work experience, evidenced by at least one successfully completed project in the past 5 years, with both the tendering and implementation of a workflow system within a government organization.
The candidate must personally perform the duties.

Preferences.

Experience with change management and involving users in digital transitions.
Affinity with information management, process optimization, and service delivery.
Strong communication skills and political-administrative sensitivity.
Knowledge of administrative decision-making processes.
Experience working under architecture, including collaboration with a project architect and ensuring design principles in projects.
Demonstrable completed diplomas Prince2, IPMA, PMBOK and/or MSP, and financial monitoring.
Demonstrable work experience with change management in digital transitions, with concrete examples where user acceptance, adoption, and stakeholder guidance were central.
Minimum of 5 years of demonstrable work experience in the past 8 years with project management within a government organization.

Competencies.

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