You are an organizational all-rounder who gets energy from a wide variety of projects, takes initiative and enjoys truly moving things forward. Your first major assignment will be helping to set up an anniversary celebration, while at the same time further professionalizing internal operations. You will take ownership of a broad mix of projects related to event organization, CRM, back office, digitalization, communication and office operations. You are positive, collaborative, practical and digitally curious.
You do not wait for every step to be explained, but see what needs to be done, think along and get to work.
What you will do.
- Prepare and coordinate an anniversary event from A to Z.
- Map and contact customers, prospects, partners, employees, former employees and other stakeholders.
- Help reconstruct the organization's history by collecting and structuring key projects, customers, employees, partners, milestones and stories.
- Build and update guest and contact databases, invitations, registrations and communications.
- Coordinate the venue, catering, suppliers, logistics, program, practical arrangements, budgets and deadlines.
- Contribute ideas on how to make the organization's past, present and future vision visible through content and digital channels.
- Provide hands-on coordination and support during the event itself.
- Update, structure and improve CRM and contact data.
- Support the further renewal of CRM and internal back-office processes.
- Help prepare and, where appropriate, take project ownership of the migration from the current accounting environment to a more modern solution, such as Odoo or a comparable platform.
- Analyze existing administrative and paper-based workflows and help convert them into simple digital processes.
- Identify recurring administrative tasks and propose ways to organize or automate them more intelligently.
- Perform simple updates to the organization's WordPress website.
- Prepare and edit texts, support translations, and help develop presentations and quotations.
- Publish short videos and other digital content and carry out simple editing tasks.
- Contribute ideas on how to make the organization, its projects and its anniversary more visible digitally.
- Use AI tools in a practical way to process information faster, prepare communications and perform repetitive tasks more efficiently.
- Act as one of the points of contact for colleagues, customers, suppliers and visitors at the office.
- Welcome visitors, answer phone calls, receive deliveries and help ensure smooth day-to-day office operations.
- Step in on a broad range of back-office and operational tasks whenever needed.
Profile
- You preferably hold a Bachelor’s or Master’s degree and have relevant experience in a support, back-office, project coordination, office management or similar role.
- You have experience independently organizing and following up projects and can maintain a clear overview even when managing several parallel tasks.
- You take initiative, work independently and are comfortable taking responsibility and ownership.
- You are a hands-on doer: you see what needs to be done, find solutions and get things done.
- You are positive, energetic and collaborative and communicate easily with very different types of people.
- You have a strong interest in digital tools and are comfortable with a wide variety of tasks and new systems.
- You have a feel for digital content; experience with WordPress, simple video editing or content tools is an an advantage.
- You are open to AI and enjoy using digital tools as a practical assistant. You do not need to be an AI specialist or programmer, but you are curious, willing to experiment and naturally think about automation and efficiency gains.
- You communicate fluently in Dutch and English and feel comfortable in a dynamic and entrepreneurial SME environment.
How to apply
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