Executive Assistant

As an Executive Assistant, you ensure the smooth administrative and organizational functioning of the department. You act as a true right-hand to the management teams and guarantee fluid communication, coordination of activities, and follow-up of strategic files. This role is for an experienced profile, capable of evolving in a structured environment and accustomed to handling sensitive and confidential information.

Administrative and organizational support.

• Organize and coordinate internal and external meetings as well as various committees.
• Manage complex agendas and ensure follow-up of priorities.
• Prepare agendas, presentations, reports, and documents necessary for meetings.
• Draft minutes and ensure follow-up of decided actions.
• Organize business trips and associated logistics when necessary.

Document management and confidential data.

• Ensure the management, classification, and archiving of sensitive documents.
• Coordinate the flow of information between various internal and external stakeholders.
• Update administrative files and reports.
• Participate in the preparation of contracts, presentations, and other strategic documents.

Coordination and stakeholder management.

• Be a privileged point of contact for management teams, clients, and external partners.
• Ensure liaison with different departments to guarantee effective follow-up of files.
• Ensure compliance with deadlines and the proper execution of agreed actions.
• Provide transversal support on various strategic projects and initiatives.

Optimization and continuous improvement.

• Contribute to the improvement of administrative processes and working methods.
• Guarantee a high level of quality, discretion, and professionalism in the execution of tasks.
• Actively participate in the structuring and operational efficiency of the department.

What they ask

• At least 5 years of experience as an Executive Assistant, Management Assistant, Office Manager, or in a similar role.
• Experience in the financial services, insurance, consulting, or a corporate environment is an asset.
• Accustomed to processing confidential and sensitive data.
• A legal background is not required.
• Excellent organizational skills and ability to manage multiple priorities simultaneously.
• Excellent written and interpersonal skills.
• Autonomous, proactive, and solution-oriented.
• Comfortable interacting with high-level contacts.
• Discretion, rigor, and a sense of responsibility are among your main qualities.
• Perfect command of Dutch and a good level of French and English.

• A freelance assignment in a recognized and stimulating professional environment.
• Direct collaboration with management teams and strategic contacts.
• A varied role combining coordination, executive support, and administrative management.
• A human-sized structure promoting autonomy and initiative.
• A temporary assignment with possibility of extension depending on the organization's needs.