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BrusselsHybrid19 hours/week<3months
A public employment organization is looking for an Administrative Staff Manager (max level C) for a part-time replacement contract. The organization aims to:
- Create, mobilize, and animate networks of local partners
- Organize services and actions related to reception, guidance, orientation, training, job search, and prospecting for anyone seeking social and professional integration, with particular attention to vulnerable groups
- Develop and support local development initiatives
- Implement all necessary means to achieve its permanent education objectives
What you will do. General function description:
- Record and process information related to administrative staff movements
- Collect, classify, and analyze, as appropriate, numerical information (staff costs...) and information on social legislation, to optimize or plan management
- Implement the necessary means to produce data summaries to assist the manager
- Ensure information exchange and data verification related to employment contracts and guarantee the authenticity of transmitted documents and summaries
- Be the administrative reference point for all employees engaged by the mission, regardless of their status and place of assignment
Tasks:
- Welcome new employees and inform them about the work regulations, administrative procedures in force within the non-profit organization (leave requests, purchases...), and the existence of a union delegation
- Introduce new people to the team and ensure the functionality of their workstation (to be organized with the service manager)
- Establish, in conjunction with the Management, and monitor employment contracts in compliance with social legislation and the requirements of Public Authorities
- Compile personal files for employees (identification, diploma...) and ensure these files are updated based on significant events that have occurred within the framework of contractualization
- Salary management: establish monthly performance, follow up and process information for salary management (performance statements, meal vouchers, monthly subscriptions, verification of statements established by the social secretariat, follow-up of salary scale increments of the joint committee, legal travel...)
- Leave and absence management: monitor leave taken and absences; implement counters for each employee
- Prepare subsidy justification files: manage personnel files with regional public employment authorities and organizations involved in employee remuneration or costs
- Regularly establish and adjust salary budgets
Profile
- Diploma: CESS maximum
- Proficiency in spoken and written French
- Proficiency in Microsoft Office 365 suite (Excel, Word...)
- Team spirit and a developed sense of collaboration
- Demonstrate precision in data entry
- Possess good communication skills
- Demonstrate adaptability
- Be capable of respecting the duty of discretion
- Possess a logical mind
Practical
- ACS contract as a replacement contract
- Be domiciled in the Brussels Capital Region
- Be registered as an unemployed job seeker with Actiris
- Have at least 6 months of registration (calendar) as an unemployed job seeker or as a beneficiary of the right to social integration during the year preceding employment, or if 40 years or older, have at least 1 day of fully compensated unemployment
Benefits.
- Meal vouchers: 8€
- Transport costs: 100% reimbursement of public transport costs, legal intervention for bicycle or car
- Telework possible after 6 months of service
- Salary scale ech 4.1 CP 329.02 ISP Bxl
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