As a program secretary, you work from the program office on a region-wide program for a future-proof and sustainable energy system. You play a central role within the program office, monitoring coherence and progress to ensure processes run carefully and on time.
Your home base is the program office of a regional energy organization, where you collaborate with, among others, the regional coordinator, program support, heat and energy saving coordinators, communication advisor, data advisor, and working group leaders.
What you do
- Monitor the coherence and progress of processes
- Manage the obligations administration
- Monitor budgets, obligations, invoice flows, and financial progress
- Support the regional coordinator in preparing and drafting the (multi-year) budget and financial accountability
- Act as a contact person for suppliers from the program
- Coordinate processes related to the deployment of new employees for the program office
- Organize and facilitate appointments, administrative meetings
- Ensure careful reporting and recording of actions and decisions
- Monitor progress, deadlines, dependencies
- Timely identify administrative, organizational, personnel, and financial bottlenecks and discuss them with the regional coordinator
Profile
You work closely with the regional coordinator and the lead entity of the regional energy organization, one of the participating municipalities. You navigate well within administrative and official relationships and act within agreed frameworks. Together with the project supporter, you ensure overview and coherence within the program office. You keep track of ongoing processes, trajectories, actions, and activities and ensure that nothing falls through the cracks.
You will work in a program where people are valued and collaboration is central.
What they ask
- Knowledge and experience with financial administration, business operations, budget control, and financial progress
- Senior experience in a complex collaborative environment with administrative relationships
- Minimum of eight years of demonstrable relevant work experience in a secretarial, board advisory, and/or program support function
- Experience working in regional contexts
- Relevant work experience with issues and/or programs in the field of energy transition
Preferences.
- Experience with integral program management
- Coordination of complex administrative and official processes
How to apply
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