Administrative Assistant Invoicing, Debtor Management and HR

Invoicing and Debtor Management.

• You check invoicing files and verify that services and rates are correctly processed.
• You identify discrepancies and coordinate them with the relevant departments.
• You prepare invoices and any credit notes and send them to clients.
• You follow up on outstanding invoices and send payment reminders.
• You handle questions and disputes in consultation with colleagues.
• You contribute to feasible payment agreements and follow up on dossiers.

Personnel Administration and HR.

• You collect and process variable salary and performance data.
• You prepare salary data and provide it to the social secretariat.
• You keep personnel files correct and up-to-date.
• You monitor performance, leave, illness, and absences.
• You answer practical HR questions and support recruitment and onboarding.
• You maintain administrative contacts with external agencies.

What they ask

• You have a bachelor's degree in administration, accounting, HR, or a related field, or equivalent experience.
• You have experience in a versatile administrative role, invoicing, debtor management, or HR administration.
• You communicate fluently in French, Dutch, and English.
• You work accurately and organized, and handle confidential information discreetly.
• You take initiative, switch easily between different tasks, and communicate diplomatically.
• You are proficient with Word and Excel.

Preferences.

• Experience with Eloficash, Kelio, or similar systems is a plus.

• A varied freelance assignment.
• A combination of invoicing, customer contact, and HR administration.
• Collaboration with various internal teams and external partners.
• A quick start.