This role is far more than a traditional Executive Assistant position. You will act as a trusted advisor and operational partner to an SVP-level leader within an organization. You will help set priorities, coordinate strategic activities, manage leadership cadences, and ensure effective execution of business objectives.
You will work closely with senior stakeholders across Strategy, Finance, PMO, Internal Communications, and Leadership teams to drive organizational effectiveness and support key business initiatives.
What you do
Executive Partnering.
- Act as a trusted advisor to the leader on priorities, stakeholder management, and operational effectiveness
- Manage and optimize a complex executive calendar
- Drive alignment across leadership priorities and business objectives
- Build strong relationships with internal and external stakeholders
Leadership Operations.
- Own the Business Unit leadership cadence
- Coordinate leadership team meetings and governance forums
- Manage agendas, actions, follow-ups, and decision tracking
- Support accountability and delivery against strategic priorities
Project Management.
- Identify opportunities to improve processes and ways of working
- Coordinate business-wide initiatives with PMOs and key stakeholders
- Support implementation of organizational improvements
Communications.
- Review and refine leadership communications
- Partner with Internal Communications teams
- Support town halls, Q&As, all-hands, and leadership events
- Help ensure clear and effective messaging across the organization
Executive Administration.
- Manage executive inboxes and delegated actions
- Coordinate onboarding for new hires
- Support approvals, purchase orders, vendor management, and administrative processes
- Arrange complex international travel and logistics
Talent & Culture.
- Support hiring activities where required
- Participate in candidate interviews
- Help drive great onboarding experiences for new team members
What they ask
- Significant experience supporting VP, SVP, or C-level executives
- Proven experience managing complex stakeholder environments
- Strong organizational and prioritization skills
- Excellent verbal and written communication skills
- Experience leading executive-level meetings and governance processes
- Ability to work independently and exercise sound judgment
- High level of discretion and professionalism
Preferences.
- Experience in global organizations
- Exposure to PMO, Strategy, or Chief of Staff functions
- Event planning and leadership offsite coordination
- Internal communications experience
- Change management experience
Systems & Tools. Experience with some of the following is advantageous:
- Workday
- Concur
- Ivalua
- Project management tools
How to apply
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