This assignment is with a government organization committed to a sustainable, safe, and healthy living environment by performing tasks in the areas of permitting, supervision, and enforcement. The organization advises partners such as municipalities and provinces and shares knowledge on topics such as circular entrepreneurship and hazardous substances.
What you will do.
- Proactively manage priorities, overview, and effectiveness in scheduling appointments.
- Identify bottlenecks in planning and propose improvements.
- Set up efficient and accessible information provision for the manager.
- Structure, manage, and optimize information flows for meetings.
- Ensure timely, complete, and usable information.
- Ensure clear and concise recording of decisions, actions, and key points from meetings.
- Structure and manage action lists and monitor progress.
- Timely signal when actions are pending or deadlines are at risk.
- Address stakeholders regarding outstanding actions and agreements made.
- Ensure timely and clear feedback on the status of actions.
Profile
You are the linchpin who ensures that management can steer effectively. You maintain an overview in a busy agenda, ensure that the right information is available at the right time, and monitor that agreements are actually met. You work proactively, identify bottlenecks, and propose improvements from smarter planning to digitalization and automation so that processes run smoothly and peace and focus are created.
What they ask
- Minimum 1 year of demonstrable work experience in the past 10 years in the role of Management Assistant.
- Demonstrable work experience in the past 10 years at an environmental service.
- Demonstrable work experience with AFAS.
Preferences.
- Demonstrable work experience in the past 5 years with AFAS.
- Demonstrable completed administrative/secretarial education at a minimum of MBO 4 level.
Competencies.
- Proactive
- Connecting
- Likes structure in a dynamic environment
- Combines organizational talent with tact
- Dares to advise on priorities
- Maintains overview
- Switches quickly
- Prioritizes (even when everything seems to come at once)
- Strong communicator and professional in contact with colleagues and external partners
- Has a good sense of relationships
- Digitally skilled
- Curious about smarter ways of working
- Sees opportunities to improve and automate processes
How to apply
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