People Operations Associate

• A highly hands-on role for an experienced People Operations professional who enjoys running daily operations, building structure, solving operational challenges, and ensuring people processes run smoothly.
• The majority of the role will focus on international payroll, HR administration, Employer of Record management, HR systems, compliance, and documentation across multiple countries and jurisdictions.

HR Operations.

• Manage, standardize, and administer core HR processes across the employee lifecycle for a globally distributed team, including payroll, on- offboarding, contract amendments, data, and personnel documentation.
• Own, prepare, and oversee payroll administration across multiple European countries, working closely with payroll providers and ensuring accurate and timely processing, documentation, and reporting.
• Manage day-to-day operations from onboarding, offboarding, contract amendments, data documentation, absence tracking, and much more for a globally distributed team.
• Ensure compliance in HR operative processes, with GDPR and local labor law regulations in mind, and flag risks with the manager.
• Support the operational management of third-party people vendors, including recruitment, payroll, and Employer of Record partners.

Policy, Processes & Documentation.

• Support the implementation and administration of a centralized HRIS and ATS, ensuring it maintains data integrity and accuracy for the global team.
• Own policies and the development, documentation, and continuous improvement of HR policies and procedures, as well as acting as a point of contact on policies, processes, and systems.
• Administer and maintain accurate employee records and ensure data integrity across HR and payroll tools.
• Ensure HR processes are well documented, efficient, and user-friendly.

People Support & Culture.

• Respond to employee questions and HR-related matters in a thoughtful, timely, and service-oriented manner.
• Support the delivery of key People & Culture initiatives and organizational priorities.
• Contribute to a positive employee experience across the full employee lifecycle.
• Handle confidential and sensitive employee information with discretion and professionalism.

What they ask Experience.

• Minimum 5 years of HR Operations experience within an international, geographically distributed, or multi-country environment.
• Demonstrated experience managing international payroll processes through external stakeholders across multiple countries and jurisdictions, including previous experience working with EOR providers and global employment models.
• Strong experience administering employee lifecycle processes, including onboarding, offboarding, contract management, absence management, and employee records administration.
• Experience ensuring compliance with employment legislation, data privacy requirements, and HR operational best practices across multiple jurisdictions.
• Exposure to nonprofit, NGO, or mission-driven organizations is a strong plus.

Skills.

• Very hands-on approach to operational challenges.
• Strong vendor and stakeholder management skills.
• Ability to build and improve processes in evolving organizational environments.
• Excellent attention to detail combined with a practical and solution-oriented mindset.
• Comfortable working independently and taking ownership of complex operational responsibilities.

Attributes.

• Proactive, reliable, hands-on, and solutions-oriented.
• Comfortable taking ownership while working collaboratively.
• Clear communicator with a service-oriented mindset.

• A unique opportunity to work as part of a highly dynamic international team.
• Access to an extensive network of close partners with technical expertise.
• A highly flexible, self-managed approach to day-to-day work arrangements.
• An attractive salary at general market rates, cell phone and subscription, laptop.
• Contract type: an initial agreement with the intention to become permanent.